Accounts Payable Specialist
Share
Job Location:
Del Rio, TX - USA
Monthly Salary:
$ 39000 - 45000
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
Primary Responsibilities
Summary The Accounts Payable Specialist supports the financial operations of Sul Ross State University by processing vendor payments employee reimbursements and other disbursements in accordance with university policies Texas State University System ( TSUS ) regulations and state and federal guidelines. This role ensures accuracy compliance and timely payment processing while providing excellent service to campus departments vendors and external partners. The position works closely with Procurement Budget and departmental administrators to maintain strong internal controls and support the universitys fiscal stewardship. Essential Job Functions (Order from most to least performed duties. Percentage of time allocation should equal 100%) Invoice & Payment Processing 50% Process vendor invoices PO match exceptions and direct pay requests in compliance with SRSU TSUS and State of Texas requirements. Review invoices for accuracy coding approvals and documentation. Prepare and process weekly and monthly payment runs ( ACH checks wires). Monitor AP aging and ensure timely payments. Vendor Management 20% Maintain accurate vendor records including W-9s payment terms and required state documentation. Reconcile vendor statements and resolve discrepancies with Procurement and campus departments. Respond to vendor inquiries regarding payment status and policies. Financial Reporting & Compliance 15% Assist with month-end and year-end close activities including accruals reconciliations and reporting. Support annual 1099 reporting and ensure IRS compliance. Maintain internal controls and support audit documentation needs. Process Improvement & Customer Support 10% Participate in initiatives to improve AP efficiency and accuracy. Respond to inquiries from faculty staff and departments regarding AP processes and procedures. Travel & Employee Reimbursements 5% Process employee travel reimbursements in accordance with State of Texas travel regulations and SRSU policies. Provide guidance to faculty and staff on reimbursement requirements. Work Environment Standard office environment on the Alpine campus (or applicable SRSU location). Extended periods of computer-based work. Key Competencies Accuracy and attention to detail. Customer service. Problem-solving and reconciliation skills. Understanding of compliance and audit requirements. Ability to work collaboratively across departments. Any qualification to be considered as equivalents in lieu of stated minimums require the prior approval of the Human Resources Director.
Other Information
An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by calling or emailing
Summary The Accounts Payable Specialist supports the financial operations of Sul Ross State University by processing vendor payments employee reimbursements and other disbursements in accordance with university policies Texas State University System ( TSUS ) regulations and state and federal guidelines. This role ensures accuracy compliance and timely payment processing while providing excellent service to campus departments vendors and external partners. The position works closely with Procurement Budget and departmental administrators to maintain strong internal controls and support the universitys fiscal stewardship. Essential Job Functions (Order from most to least performed duties. Percentage of time allocation should equal 100%) Invoice & Payment Processing 50% Process vendor invoices PO match exceptions and direct pay requests in compliance with SRSU TSUS and State of Texas requirements. Review invoices for accuracy coding approvals and documentation. Prepare and process weekly and monthly payment runs ( ACH checks wires). Monitor AP aging and ensure timely payments. Vendor Management 20% Maintain accurate vendor records including W-9s payment terms and required state documentation. Reconcile vendor statements and resolve discrepancies with Procurement and campus departments. Respond to vendor inquiries regarding payment status and policies. Financial Reporting & Compliance 15% Assist with month-end and year-end close activities including accruals reconciliations and reporting. Support annual 1099 reporting and ensure IRS compliance. Maintain internal controls and support audit documentation needs. Process Improvement & Customer Support 10% Participate in initiatives to improve AP efficiency and accuracy. Respond to inquiries from faculty staff and departments regarding AP processes and procedures. Travel & Employee Reimbursements 5% Process employee travel reimbursements in accordance with State of Texas travel regulations and SRSU policies. Provide guidance to faculty and staff on reimbursement requirements. Work Environment Standard office environment on the Alpine campus (or applicable SRSU location). Extended periods of computer-based work. Key Competencies Accuracy and attention to detail. Customer service. Problem-solving and reconciliation skills. Understanding of compliance and audit requirements. Ability to work collaboratively across departments. Any qualification to be considered as equivalents in lieu of stated minimums require the prior approval of the Human Resources Director.
Other Information
An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by calling or emailing
Required Experience:
IC
