Business Admin Specialist II

University Of Florida

Job Location:

Gainesville, FL - USA

Monthly Salary: $ 23 - 26

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Business Admin Specialist II
Classification Minimum Requirements:	High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:	DATA ANALYTICS REPORTING FORECASTING METRICS/KPIs Develop maintain and analyze financial and operational data. Prepare recurring and ad hoc reports dashboards KPIs and financial metrics. Conduct financial forecasting variance analysis and operational trend reporting. Extract validate and interpret data using myUFL ER tools and Excel. Identify data irregularities and propose corrective or process-improvement actions. AUXILIARY BUSINESS OPERATIONS Support auxiliary billing processes receivables tracking and documentation. Maintain auxiliary transaction records and support audit compliance. Collaborate with internal customers on auxiliary processing needs. Ensure accurate billing data documentation and adherence to UF compliance standards. BACKUP FINANCIAL AND HR PROCESSING Purchasing: Create requisitions verify quotes ensure UF compliance. Accounts Payable/Receivable: Process invoices assist with receivables monitoring. Deposits & Journal Entries: Prepare and validate entries in myUFL. HR Support: Provide backup for time approvals paylist reviews hiring position updates terminations and reporting. TIER 1 ACCOUNT RECONCILIATIONS Perform monthly Tier 1 reconciliations for state cash-based and auxiliary funds. Research discrepancies and coordinate corrections. Maintain reconciliation documentation for audit readiness. Ensure compliance with UF fiscal controls and policy requirements. ASSET MANAGEMENT & SPACE ALLOCATION (BACKUP) Assist with asset management tracking and annual certifications. Support updates to space databases occupancy file maintenance and surveys. Maintain accurate documentation for asset and space records. Support special projects audits and process documentation. Assist with departmental initiatives
Expected Salary:	$23.95 - $26.34 /hr
Required Qualifications:	None
Preferred:	Strong analytical skills including forecasting and data reporting. Knowledge of myUFL UF fiscal systems and HR processes. Advanced Excel skills (PivotTables XLOOKUP formulas). Programming skills (Python) Excellent communication customer service time management and accuracy.
Special Instructions to Applicants:	Please upload the following - CV or Resume Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Business Admin Specialist IIClassification Minimum Requirements:High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Job Descript...

Classification Title:	Business Admin Specialist II
Classification Minimum Requirements:	High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:	DATA ANALYTICS REPORTING FORECASTING METRICS/KPIs Develop maintain and analyze financial and operational data. Prepare recurring and ad hoc reports dashboards KPIs and financial metrics. Conduct financial forecasting variance analysis and operational trend reporting. Extract validate and interpret data using myUFL ER tools and Excel. Identify data irregularities and propose corrective or process-improvement actions. AUXILIARY BUSINESS OPERATIONS Support auxiliary billing processes receivables tracking and documentation. Maintain auxiliary transaction records and support audit compliance. Collaborate with internal customers on auxiliary processing needs. Ensure accurate billing data documentation and adherence to UF compliance standards. BACKUP FINANCIAL AND HR PROCESSING Purchasing: Create requisitions verify quotes ensure UF compliance. Accounts Payable/Receivable: Process invoices assist with receivables monitoring. Deposits & Journal Entries: Prepare and validate entries in myUFL. HR Support: Provide backup for time approvals paylist reviews hiring position updates terminations and reporting. TIER 1 ACCOUNT RECONCILIATIONS Perform monthly Tier 1 reconciliations for state cash-based and auxiliary funds. Research discrepancies and coordinate corrections. Maintain reconciliation documentation for audit readiness. Ensure compliance with UF fiscal controls and policy requirements. ASSET MANAGEMENT & SPACE ALLOCATION (BACKUP) Assist with asset management tracking and annual certifications. Support updates to space databases occupancy file maintenance and surveys. Maintain accurate documentation for asset and space records. Support special projects audits and process documentation. Assist with departmental initiatives
Expected Salary:	$23.95 - $26.34 /hr
Required Qualifications:	None
Preferred:	Strong analytical skills including forecasting and data reporting. Knowledge of myUFL UF fiscal systems and HR processes. Advanced Excel skills (PivotTables XLOOKUP formulas). Programming skills (Python) Excellent communication customer service time management and accuracy.
Special Instructions to Applicants:	Please upload the following - CV or Resume Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No