Business Admin Specialist II

DATA ANALYTICS REPORTING FORECASTING METRICS/KPIs

• Develop maintain and analyze financial and operational data.
• Prepare recurring and ad hoc reports dashboards KPIs and financial metrics.
• Conduct financial forecasting variance analysis and operational trend reporting.
• Extract validate and interpret data using myUFL ER tools and Excel.
• Identify data irregularities and propose corrective or process-improvement actions.

AUXILIARY BUSINESS OPERATIONS

• Support auxiliary billing processes receivables tracking and documentation.
• Maintain auxiliary transaction records and support audit compliance.
• Collaborate with internal customers on auxiliary processing needs.
• Ensure accurate billing data documentation and adherence to UF compliance standards.

BACKUP FINANCIAL AND HR PROCESSING

• Purchasing: Create requisitions verify quotes ensure UF compliance.
• Accounts Payable/Receivable: Process invoices assist with receivables monitoring.
• Deposits & Journal Entries: Prepare and validate entries in myUFL.
• HR Support: Provide backup for time approvals paylist reviews hiring position updates terminations and reporting.

TIER 1 ACCOUNT RECONCILIATIONS

• Perform monthly Tier 1 reconciliations for state cash-based and auxiliary funds.
• Research discrepancies and coordinate corrections.
• Maintain reconciliation documentation for audit readiness.
• Ensure compliance with UF fiscal controls and policy requirements.

ASSET MANAGEMENT & SPACE ALLOCATION (BACKUP)

• Assist with asset management tracking and annual certifications.
• Support updates to space databases occupancy file maintenance and surveys.
• Maintain accurate documentation for asset and space records.

• Strong analytical skills including forecasting and data reporting.
• Knowledge of myUFL UF fiscal systems and HR processes.
• Advanced Excel skills (PivotTables XLOOKUP formulas).
• Programming skills (Python)
• Excellent communication customer service time management and accuracy.