Agency

Adult Correction

Division

COO - Organizational Performance

Job Classification Title

Administrative Officer II (NS)

Position Number

Grade

NC12

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The Administrative Officer II (AOII) provides essential administrative management and operational support for Combined Records. This position requires a high level of independence and judgment in overseeing human resources procurement budgeting logistics security asset management and general office administration. The AOII serves as a vital liaison between NCDAC leadership and Combined Records staff ensuring daily operations run efficiently and in alignment with organizational goals.

Responsibilities include but are not limited to:

Oversee the full employment lifecycle including recruitment onboarding retention performance management and offboarding.
Provide guidance and training to managers on HR procedures while supporting employee relations and promoting positive workplace initiatives.
Communicate complex policies benefits and procedural information clearly to employees and leadership using independent judgment to apply HR policies.
Manage all procurement and budget functions including purchasing payment processing transaction tracking and resolving fiscal discrepancies.
Analyze spending trends to identify cost-saving opportunities and ensure all expenditures align with established budget requirements and accounting standards.
Oversee office logistics including workspace setup asset management motor fleet coordination equipment needs and addressing security or confidentiality concerns.
Supervise administrative staff providing training performance oversight and supporting conflict resolution for complex or sensitive issues.
Apply strong administrative analytical organizational and communication skills to resolve diverse operational issues manage multiple priorities and maintain confidentiality with professionalism.

Knowledge Skills and Abilities/Management Preferences

Pay Range: $47703.00-$83479.00

The Posting Will Close At 11:59 P.M. The Night Before and knowledge End Date

• Comprehensive knowledge of all state HR databases (HRIS) and Smartsheet databases and knowledge in handling sensitive and confidential information with discretion and integrity.
• Ability to exercise good judgment in analyzing situations and making decisions within area of responsibility; able to learn and apply rules procedures and practices for various human resources management activities or personnel actions.
• Experience planning assigning work to others supervising personnel training and overseeing work overseeing personnel NCVIP performance plans and special projects.
• Working knowledge of the principles and practices of public administration human resources and business administration.
• Considerable knowledge of accounting principles and practices

About the Division of Combined Records

The Combined Records section is responsible for the development and maintenance of offender records and the calculation of sentences for all offenders who are incarcerated in the North Carolina Department of Adult Correction facilities. The staff at Combined Records obtain information from a variety of sources including the courts the Post-Release Supervision/Parole Commission the North Carolina Department of Justice the Attorney Generals Office and federal state and county law enforcement agencies. The section also provides auxiliary services to the Post-Release Supervision/Parole Commission Community Supervision and the Extradition Office.

Supplemental Contact Information

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC) please visit us at our website.

Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
• If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted.Applications must be submitted by 11:59 PM on the night before closing date.
• Applicantsmaybe subject to a criminal background check.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader).
• Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application.The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

For a list of organizations that perform this specialized service please visit the NACES membership website at Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.

Veterans and National Guard Preference

• Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment NCDAC will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree from an appropriately accredited institution and three years of experience in personnel budgeting research Administrative management;

OR

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Lisa Warren Byrd

Email: