Hybrid Johnston RI $45K$70K Based on Experience

THE OPPORTUNITY

Most bookkeeper job postings ask for someone to maintain the books. This one asks for someone to own them.

Xzito is a growth marketing and strategy firm that has served founders for over two decades. We dont need someone to process transactions in the background. We need a bookkeeper who understands that accurate financials drive real business decisions and wants a seat at that table.

Youll manage the full financial operation of a project-based agency. That means AP/AR payroll reconciliations month-end close job costing by client and project and keeping our systems tight. Youll work directly with leadership surface insights that affect how we price bill and operate and youll help us build better financial processes as we grow.

Our primary system is Workamajig (agency project management accounting). Well train you on itbut you need to show up with strong bookkeeping fundamentals and a willingness to learn fast.

WHAT YOULL OWN

• Full-cycle bookkeeping: Maintain accurate up-to-date financial records across all accounts.

• AP/AR management: Process invoices payments and collections. Chase whats owed. Keep cash flow visible.

• Payroll: Run payroll for employees and contractors track PTO and support compliance.

• General ledger: Record journal entries ensure proper categorization and maintain the integrity of all financial data.

• Reconciliations: Complete regular bank and credit card reconciliations. Identify and resolve discrepancies dont let them pile up.

• Month-end close:Lead the close process and prepare financial reports that leadership can actually use.

• Job/project costing: Track and allocate expenses by project and client so we know exactly where were profitable and where were not.

• System accuracy: Maintain clean project financials in Workamajig and ensure data integrity across platforms.

• Leadership collaboration: Surface trends flag risks recommend improvements. Youre not just reporting numbersyoure informing decisions.

• Operational support: Pitch in on general admin and operational tasks when the team needs it.

WHAT WERE LOOKING FOR

Required:

• QuickBooks Online (QBO) proficiency: 5 years of hands-on experience (QBO specifically; QuickBooks Desktop alone wont cut it)

• Full-cycle bookkeeping experience in a small business environment with the ability to manage the books independently

• Strong understanding of accounting principles and financial processes

• High attention to detail accuracy and a problem-solving mindset

• Clear direct communicatorcomfortable asking questions raising concerns and speaking up

Strongly Preferred:

• Job costing or project-based accounting experience (tracking profitability by client project or engagement)

• Payroll processing experience including contractor payments and PTO tracking

• Experience in an agency professional services or project-based business

• Familiarity with Workamajig (a plus not a requirementwell train you)

• Associates or Bachelors degree in accounting finance or related field (or equivalent hands-on experience)

WHO THRIVES HERE

This role is built for someone who:

• Wants ownership not just assignments. You take pride in the end-to-end accuracy and impact of your work.

• Is proactive and resourceful. You dont wait to be told what to do. You see what needs to happen and move.

• Thinks like a business partner not just a bookkeeper. You understand that financials inform strategy.

• Is comfortable working closely with leadershipsharing ideas pushing back when needed and speaking up.

• Thrives in a small-to-mid-sized business where your work has direct visible impact.

• Wants to improve processes not just follow them.

• Is adaptable. Our systems and processes are evolvingand youll help shape them.

This role is NOT for someone who:

• Wants to work in a silo with no interaction with leadership

• Needs highly structured repetitive daily routines that never change

• Is uncomfortable being asked for their opinion or being part of business conversations

SCHEDULE & LOCATION

This is a full-time position Monday through Friday typically between 9:00 a.m. and 5:00 p.m.

This role is hybrid with an expectation to work from our Johnston RI office 34 days per week and the flexibility to work remotely 1 day per week.

WHY JOINXZITO

• Your voice matters. Youll work directly with leadership and have real input on how we price bill close and operate. This isnt lip servicewe mean it.

• Small team real impact. Your work will directly influence how the business runs. You wont be one of manyyoull be someone we rely on.

• Ownership and growth. This is more than maintaining the books. Youll take ownership improve processes and grow your skills and career.

• A values-driven team. We operate on teamwork integrity excitement growth and respect. We expect ownership accountability and continuous improvement from everyoneincluding ourselves.

Joining Xzito means being part of a collaborative team where your work has real impact and your voice is heard. If youre looking for a role where you can grow contribute and be part of a team that values ownership and continuous improvement wed love to meet you.