Branch Administrator
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Job Location:
Denver, CO - USA
Hourly Salary:
USD 25 - 30
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency of employee vendor and customer information.
DUTIES & RESPONSIBILITIES:
QUALIFICATIONS:
DUTIES & RESPONSIBILITIES:
- Manage all district staffing and recruiting activities
- Maintain office supplies and equipment. Coordinate and support general office tasks as needed
- Understand SalesForce and Viaseys Database to support your Operation Managers District annually
- Human Resources related activities:
- Assist and collect all new and returning employee paperwork
- Assist Human Resources with the recruitment orientation and training of seasonal staff (may require some weekends)
- Assist seasonal staff with electronic onboarding.
- Training Safety and Compliance:
- Engage with all safety work rules and regulations to maintain housekeeping standards
- Assist in training and tracking of safety rules and compliance for employees within the district
- Train andadminister policies and procedures
- Assist in coordination and scheduling of district required training in and out of the season
- Operations Related activities:
- Pre-Season review and photography
- Update route books customer scopes and maps
- Load storm data and paperwork post storm into shared files
- Post Season review and photography
- Loading of pictures and inspection data into Post Season Cases
- Fleet related activities:
- Asset/Parts tracking and accountability
- Invoice flow
- DVIR organization
- Customer Service:
- Heavily involved in Service Case flow and completion
- Cover customer service when necessary
- Finance:
- A/R Activities
- Ability to contact customers and communicate open aging
- Pull invoicing out of NetSuite and email to customer
- NetSuite have basic knowledge and understanding
- Ability to pull and email invoices
- Understanding of billing processes making sure customers are receiving their bills via portal uploads or required methods
- Insurance/COI requests as needed
- A/R Activities
- POC and process external and internal mail / email / packages timely
- Support GM in general office tasks (supplies meetings coordination etc.)
- Subcontractor Agreements; creation and processing
- Subcontractor compliance; W9 COI etc.
- Payroll Verification
- Manage Attendance Sheets/Calendar (Sick and Vacation)
- Enter Cases pertaining to Maintenance/Enhancements and Irrigation
QUALIFICATIONS:
- High school diploma or G.E.D. equivalent
- Proficient in use of general office equipment (fax and copy machine)
- Proficient in Microsoft Office (i.e. Word Excel Outlook)
- Discretion and trustworthiness due to access and assistance with confidential information
- Excellent communication time management and organizational skills
- Medical anddentalinsurance benefits
- Company-sponsored Group Term Life & Short-Term Disability insurance
- 401k retirement plan with company match
Required Experience:
Manager
About Company
Find your career at Groundmasters Family of Companies! Please review our open positions and apply to the positions that match your qualifications.
