Administrative Assistant 25681

Job Description

Administrative Assistant position located at 875 Central Avenue Albany NY 12206.

Summary:
The successful candidate will assist with all aspects of NYs prescription program paper and electronic; prescriber education issuing controlled substance licenses to healthcare facilities processing drug destruction requests from healthcare facilities providing guidance to pharmacies with submission of dispensed prescription data and capturing complaints to ensure that health and safety standards are met and protect the public health by combating the illegal use and trafficking of prescription controlled substances.

General duties:

Performing administrative support responsibilities such as maintaining various tracking and database systems.
Formatting documents in Microsoft Word PowerPoint and Excel.
Performing data entry operations and data quality control.
Monitoring shared email accounts and drafting professional responses.
Answering phones referring calls and answering inquiries.
Receiving and processing mail and fax documents.
Printing scanning faxing and photocopying.
Organizing and maintaining electronic (and paper) files.

Minimum qualifications include:

Excellent working knowledge of Microsoft Office applications (specifically Word Excel PowerPoint and Outlook).
The ability to work on a team and handle multiple shifting priorities.
Good organizational skills.
Ability to correspond with healthcare professionals.
Familiarity working in electronic databases.
Candidates should be dependable highly motivated individuals and able to work in a fast-paced high-volume office environment.

Preferred qualifications include:

Familiarity and knowledge of varied healthcare entities; including pharmacies practitioners and healthcare institutions.
Familiarity and knowledge of the New York State Health Commerce System.
Prior experience working in a New York State Health Department secure confidential law enforcement environment.

We provide equal employment opportunity for all applicants and employees regardless of race color sex gender identity gender expression religion age national origin citizenship disability medical condition family care status marital status domestic partner status sexual orientation genetic information military/veteran status or any other protected basis.