Allocation Administrator

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the worlds most admired brands Toyota is growing and leading the future of mobility through innovative high-quality solutions designed to enhance lives and delight those we serve. Were looking for talented team members who want to Dream. Do. Grow. with us.

Who were looking for:

Toyotas Denver Regions Demand & Supply Department is looking for a passionate and highly motivated Allocation this role you will be instrumental in managing the allocation and logistics of wholesale vehicles ensuring smooth coordination between dealerships transportation and internal teams. Reporting to the Demand & Supply Manager you will support the departments goal of optimizing vehicle distribution and enhancing dealer satisfaction through accurate timely and efficient processes.

What youll do:

• Managing dealer relationships and addressing vehicle issues.

• Overseeing allocation and inventory processes.

• Coordinating vehicle needs for events auto shows and demos.

• Facilitating dealer trades buy/sell transactions and special orders.

• Supporting the team with tasks such as Monroney reprints and port mod holds.

• Managing Allocation: Coordinating bi-monthly allocation worksheets and updating reports requires accuracy and attention to detail.

• Dealer and Vehicle Issues: Handling dealer calls about missing/late vehicles damage and complex trade or replacement scenarios.

• Event and Vehicle Coordination: Pulling and monitoring event vehicles auto show vehicles and demos requires managing logistics across various stakeholders.

• Special Orders and Buy/Sell Transactions: Addressing hard-to-find vehicle needs and coordinating transactions with multiple parties.

• Multitasking and Backups: Balancing primary duties while providing backup support for the team adds to the workloads complexity.

What you bring:

• High School Diploma or higher.

• Excellent organizational skills with a high attention to details and ability to execute on specific deadlines

• Proven experience in office management or administrative leadership role

• Strong Microsoft skills within but not limited to: Teams Excel Outlook Word and PowerPoint

• Demonstrated ability to effectively multi-task across diverse projects while proactively anticipating challenges and implementing timely solutions.

• Strong knowledge of supporting departments and organizations with operations policies and procedures

Added bonus if you have

• Experience in automotive logistics or supply chain support roles where youve demonstrated attention to detail and problem-solving skills.

• Advanced knowledge of Sarbanes-Oxley (SOX) compliance and record-keeping best practices.

• Tableau and/or Power BI Experience

What well bring

During your interview process our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights

include:

• A work environment built on teamwork flexibility and respect

• Professional growth and development programs to help advance your career as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services adoption childcare schools and more

• Tax-Advantaged Accounts (Health Savings Account Health Care FSA Dependent Care FSA)