Accounts PayablePayroll Specialist

At MHMR Concho Valley our mission is Working together to help people help themselves. If you are serious about making a difference we guarantee youll love being a part of the MHMR Concho Valley.

Job Summary

The Accounts Payable/Payroll Specialist is a dual-role financial position responsible for managing vendor payments and employee compensation while ensuring compliance with state and federal regulations. They ensure all financial obligations and employee payments are processed accurately timely and in accordance with agency policies and government regulations. They serve as primary contact for both vendors and employees regarding financial inquiries.

Typical Requirements

• Education:High School Diploma or GED required; Associates or bachelors degree in accounting Finance or Business preferred.
• Experience:25 years of progressive experience in accounts payable and payroll processing.
• Technical Skills:Proficiency in Microsoft Excel (VLOOKUPs pivot tables) and experience with accounting software.
• Soft Skills:Strong attention to detail ability to meet strict deadlines and a customer service mindset for resolving employee and vendor issues

Accounts Payable (AP) Functions:

• Full-Cycle Accounts Payable:
  • Review code and enter vendor invoices into accounting system (such asBlackbaud Financial Edge NXT).
  • Verify invoice accuracy by matching them with purchase requisitions and ensuring proper management approval.
  • Reconcile vendor statements and resolve any billing discrepancies or payment status inquiries.
  • Prepare and process monthly or bi-weekly check runs and ACH disbursements.

Payroll Administration:

• • Process monthly or semi-monthly payroll for all agency staff with high accuracy and timeliness.
  • Review and reconcile employee timesheets attendance records and approved leave.
  • Manage payroll deductions including taxes insurance benefits garnishments and retirement contributions (e.g.401k/457 plans).
  • Maintain confidential personnel files and process updates for new hires terminations and pay rate changes.
• Compliance & Reporting:
  • Ensure all financial activities adhere toFLSAwage and hour laws andTexas Health and Human Services (HHSC)guidelines.
  • Prepare and file quarterly and year-end tax reports including W-2s 1099s and 941s.
  • Provide documentation and support for annual internal and external audits.

ESSENTIAL TASKS

• Audit payroll data before processing.
• Verify timekeeping records and consult with employees about any discrepancies.
• Maintains policies and procedures for processing payroll checks.
• Provides payroll information by answering questions and requests.
• Assist with year-end reports.
• Reconcile consumer bank accounts.
• Order office supplies.
• Accounts Payable
• Process and distribute incoming mail.
• Works with CFO in audit preparation/completion as needed.
• Perform related work as assigned.

REQUIREMENTS

• Strong computer skills including a familiarity with database programs and proficiency in Microsoft Office Products (i.e. Excel)
• Ability to always maintain confidential and sensitive information.
• Strong attention to detail.
• Knowledge of payroll software is preferred (i.e. Paycom)
• Excellent time-management skills and ability to meet deadlines.

• Ability to work additional hours on certain pay periods.
• Valid Texas Driver License required.
• Must not have more than 3 moving violations in the last 3 years.
• Must be insurable on the Centers insurance.
• Must be able to pass a background check.
• Must be able to complete all MHMR Concho Valley training.

SHIFT HOURS

Monday through Friday 8 a.m. - 5 p.m.

BENEFITS

We offer competitive salary and comprehensive benefit package including medical dental and life insurance retirement and 457 plan other voluntary benefits vacation employee choice days sick time off and holidays.

APPLICATION PROCEDURES

All applicants applying for positions at MHMRCV please select Apply On Company Site then follow the steps and attach resume.

CLOSING DATE

Open until filled.

For questions please email.

Convictions related to any sexual assault aggravated assault drug related offense murder theft battery or any other crime involving personal injury; injury to a child elderly individual disabled individual or threat to another person; abandoning or endangering a child; and aiding suicide may make you ineligible for employment in positions in direct contact with consumers of MHMR Services for the Concho Valley. The names of all prospective employees are cleared through the Texas Department of Public Safety to determine the existence of such records. Falsification of the application for employment is grounds for dismissal. Ask the personnel office for further information. For insurance purposes driving records will be checked on all employees that are required to drive as stated in their position description. If an employee is determined to be uninsurable employment may be dismissed.

MHMR Concho Valley is a trauma informed organization dedicated to creating and maintaining a safe calm and secure environment with supportive care a system-wide understanding of trauma prevalence and impact recovery and trauma specific services and recovery-focused consumer-driven services that applies to all staff volunteers contracted providers and community partners. MHMR Concho Valley has made an implicit commitment to prevent and reduce suicide deaths among individuals served by the Center through applying the elements of safer suicide care outlined the Zero Suicide Framework (lead train identify engage treat transition improve).

EQUAL OPPORTUNITY EMPLOYER