$21.00 $23.50 per hour MondayFriday Full-Time In-Office Administrative Support Nonprofit Office Operations

About Our House Inc.

At Our House Inc. our mission is to provide healthy stimulating and inclusive environments for individuals with intellectual and developmental disabilities (IDD). Through innovative day programs employment services and community-based opportunities we support individuals in building skills independence and meaningful connections.

We are seeking a detail-oriented Administrative Assistant / Office Coordinator to support daily administrative operations and serve as the primary office receptionist for our nonprofit organization.

This role is ideal for someone who enjoys organization communication and supporting a busy professional office environment while contributing to a mission-driven organization.

Position Summary

Administrative Assistant Office Coordinator Receptionist Nonprofit Administration

The Administrative Assistant provides clerical and administrative support to leadership and office staff while serving as the front desk receptionist for the agency.

This role plays an important part in maintaining efficient office operations supporting staff across departments managing office communications and ensuring a professional and welcoming environment for visitors and employees.

The position requires strong organization communication and multitasking skills in a fast-paced nonprofit office environment.

Success in This Role Looks Like:

In this position a successful Administrative Assistant will:

• Maintain a well-organized and professional front office environment where visitors and staff feel welcomed and supported.
  
• Manage multiple administrative tasks and requests efficiently while maintaining attention to detail.
  
• Communicate clearly and professionally with staff visitors vendors and community partners.
  
• Keep office systems documentation and supply management organized accurate and up to date.
  
• Anticipate administrative needs and help keep the office running smoothly in a fast-paced nonprofit environment.

What Youll Gain

• A Career with Purpose
• Opportunity to support a mission-driven nonprofit organization
• Collaborative and supportive administrative team
• Stable MondayFriday schedule
• Meaningful work that supports programs serving individuals with disabilities
  

Schedule

Full-Time
Monday through Friday
Standard daytime office hours

Qualifications

• Must be 18 years of age or older
  
• High school diploma or equivalent required
  
• Minimum of 1-2 years of administrative clerical or office support experience OR completion of a secretarial/administrative training program
  
• Ability to type minimum 60 words per minute
  
• Strong English communication spelling and writing skills
  
• Experience using Microsoft Word Outlook and Excel (Access a plus)
  
• Knowledge of general office procedures and equipment
  
• Strong organizational and multitasking skills
  
• Ability to work independently while managing multiple priorities
  
• Professional demeanor and ability to interact courteously with visitors staff and community members
  
• Must be flexible and able to work in a busy office environment with changing priorities
  
• Valid drivers license preferred for occasional local errands

Front Desk & Reception

• Serve as the primary office receptionist greeting and assisting visitors.
  
• Answer incoming calls direct callers take messages and respond appropriately to inquiries.
  
• Monitor visitor access and maintain visitor logs and office security procedures.
  
• Assist with office communication systems including phone and voicemail setup.
  

Administrative & Office Support

• Provide clerical support to administrative staff and leadership.
  
• Manage incoming and outgoing mail packages and deliveries.
  
• Maintain general office filing systems and administrative records.
  
• Assist with internal documentation and organizational record keeping.
  

Office Operations & Supplies

• Maintain common office spaces including front desk conference rooms and kitchen areas.
  
• Order and manage inventory of office kitchen and restroom supplies.
  
• Coordinate service requests for office equipment including printers copiers and postage machines.
  

Organizational Support

• Track incoming donations and assist with acknowledgment letters.
  
• Maintain internal contact lists and office directories.
  
• Assist with agency events HR open houses and fundraising initiatives.
  
• Support internal recordkeeping for vehicle inspections and organizational documentation.
  

Compliance & Confidentiality

• Maintain strict confidentiality of agency employee and program information.
  
• Cooperate fully with Our House Inc. the State of New Jersey Department of Human Services and the Division of Developmental Disabilities during inspections or reviews.
  

Physical Requirements

• Ability to communicate effectively in person and by telephone.
  
• Ability to operate office equipment including computers printers and copiers.
  
• Sufficient manual dexterity to manage filing mail distribution and office documentation.
  
• Ability to perform basic mathematical calculations for office supply tracking and documentation.
  
• Ability to occasionally travel locally for errands such as the post office bank or agency meetings.
  

Equal Opportunity Employer

Our House Inc. is an Equal Opportunity Employer committed to diversity equity and inclusion. All qualified applicants will receive consideration without regard to protected characteristics.

Employment Disclosure

This job description does not constitute a contract. Duties and requirements may change at the discretion of Our House Inc. Employment is at-will.