Administrative Coordinator

Were here for one reason and one reason only to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. Weve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But were not finished yet.

Join Kite as we make even bigger advances in cancer therapies and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

Job Description

We are seeking an Administrative Coordinator to provide executive-level administrative and clerical support to a group of leaders in the Kite Development organization a large highly matrixed and complex enterprise.

Specific Job Requirements

• Responsible for maintaining scheduling and organizing a calendar of appointments meetings and events.

• Processes invoices and prepares expense reports. Includes creating and distributing agendas collecting assessment forms and scheduling and making travel arrangements.

• Assist in the orientation of new administrative assistants and other staff and ensures all new hire materials are arranged for the persons first day at Kite. Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors ensuring user training etc. with minimal guidance.

• May spend significant amount of time coordinating functional administrative activities which support clinical trials and medical information.

• Responsible for coordinating large events which includes the planning organizing and implementation event activities.

• Liaise with external persons agencies or organizations to coordinate activities which are important to the function of the department as needed such activities as travel hotel expense reports and tools and materials for presentations. Coordinates the preparation of annual budget reviews monthly budget reviews and researches variances.

• May assist with facilities space planning or office set-up. May screen and prioritize managers mail and email.

• Act as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.

• Gathers collects records tracks and verifies relatively complex data and information from multiple sources.

• Arranges for needed resources in order to meet timelines.

• Under managers direction creates or may assist in the creation of draft reports documents presentations and technical documents as needed.

Knowledge

• Excellent verbal written and interpersonal skills are required. Exhibits exceptional judgment discretion and integrity in handling highly sensitive confidential and business critical information.

• Requires knowledge and understanding of administrative and office policies and procedures.

• Must possess good proofreading and editing skills. Has the ability to review the work of lower level administrative assistants.

• Strong overall competency with the Microsoft 365 suite (Outlook Teams Co-Pilot PowerPoint Excel One Note) with the ability to leverage tools efficiently to support executives or teams.

• Demonstrates advanced proficiency in SharePoint with the ability to create optimize and manage complex sites and content repositories. Works under minimal supervision.

• Receives occasional direction from manager to perform non-routine job responsibilities and duties.

• Understands the goals and objectives of the functional department and contributes to the attainment of those G&Os. Keeps the bigger picture in mind and influences workflows accordingly.

Minimum Education and Experience Requirements

• High School and Three Years Experience OR

• Associate Degree and Two Years Experience OR

• Bachelors Degree

For additional benefits information visit:

Eligible employees may participate in benefit plans subject to the terms and conditions of the applicable plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune systems ability to recognize and kill tumors. Kite is based in Santa Monica CA. For more information on Kite please visit . Sign up to follow @KitePharma on Twitter at jobs in the United States:

Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment and is dedicated to fostering an inclusive work environment comprised of diverse perspectives backgrounds and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race color religion national origin sex age sexual orientation physical or mental disabilitygenetic information or characteristic gender identity and expression veteran status or other non-job related characteristics or other prohibited grounds specified in applicable federal state and local order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections please view theKnow Your Rights poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Kite Pharma Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.