Administrative Assistant 4994

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors we feed shelter teach and support our neighbors to build a stronger all aspects of our work we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences.

Across our 60 locations we provide programs in a variety of service areas including workforce development children youth families seniors and homeless prevention.

The BronxWorks SNAP Nutrition Education and Obesity Prevention (SNAP-Ed) Program aims to promote health and prevent and/or postpone the onset of diet-related diseases amongst the SNAP population of the Bronx by providing nutrition education and obesity prevention services. We will focus heavily on Bronx CDs 1-6 including: (1) children in grades 1-5 and (2) adults and caregivers with children ages 2 through 18. The program includes conducting evidence-based nutrition education courses and workshops food demonstrations grocery store tours operating two youth-led farms stands and implementing healthy bodega store interventions to increase access to healthy food in Bronx neighborhoods. The program also includes the implementation of the CATCH Kids Club program at five school-aged after school program sites.

RESPONSIBILITIES

• Provide administrative support to the SNAP-Ed team
• Assist with operating farm stands and implementing the BronxWorks Shop Health bodega interventions
• Manage PAF requests including preparation submission to Finance and follow-up
• Secure necessary back-up documents such as original receipts sign-in attendance sheets etc. to ensure complete PAF requests are submitted to fiscal for processing.
• Utilize Nexonia and Intact to process purchase requests.
• Troubleshoot address issues and expedite corrective actions in a timely manner.
• Support Community Health Programs by coordinating with Finance Department on Payroll related issues. Retrieve payroll and distribute paychecks every two weeks.
• Provide general clerical support including ordering supplies filing scanning word processing typing photocopying and sorting mail.
• Answer telephones take messages and direct calls to appropriate parties.
• Report to and meet with supervisor monthly.
• Complete program reports monthly or more frequently as required.
• Assist with special projects as assigned.
• Perform additional duties as assigned by supervisor.

QUALIFICATIONS

• High school diploma or equivalent credentials required an Associates Degree preferred.
• A minimum of one year of administrative work experience preferred.
• Proficiency in English required; proficiency in a second language preferred.
• Strong oral and written communication time management and organizational skills are necessary.
• Proficiency in Microsoft Office suite and other standard business technology is required.
• Experience working as part of a team preferred
• Places value on cultural awareness in a multi-ethnic community

PHYSICAL REQUIREMENTS

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand walk or sit for long periods of time.
• Ability to climb five flights of stairs if required to conduct home visits and/or fieldwork.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather including inclement weather if required to conduct home visits and/or field work.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms conditions and privileges of employment including but not limited to recruitment hiring compensation training and employee development placement promotion demotion upgrading downgrading transfer layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition military and veteran status gender identity or expression genetic information status as a victim of domestic violence or any other characteristic protected by federal state or local law. If you require reasonable accommodation as part of the application process please contact .