HR Coordinator

This position is on site in Newburyport MA.

River Run is a shared services organization that supports banking affiliates Newburyport Bank Pentucket Bank and Rollstone Bank & Trust.

The HR Coordinator provides administrative and operational support to HR Business Partners and HR Generalists across the employee lifecycle with a strong focus on talent acquisition onboarding and offboarding processes. This role ensures a smooth and consistent candidate and employee experience by coordinating recruitment activities managing passive talent pipelines supporting pre-hire and pre-onboarding tasks and maintaining accurate records and recruiting metrics.

Talent Acquisition Support

• Review resumes and applications to identify qualified candidates for HR Generalists.
• Coordinate and schedule follow-up conversations and interviews between candidates and HR Generalists/hiring managers
• Support the preparation and administration of offer letters and related recruitment documentation
• Conduct or coordinate pre-hire screenings including background checks and other required verifications
• Proactively identify track and maintain a pipeline of passive candidates for current and future hiring needs
• Conduct outreach to passive candidates to assess potential interest in open or upcoming positions
• Partner with HR Business Partners to align passive candidate pipelines with workforce planning and anticipated hiring needs

Onboarding & Pre-Onboarding

• Manage pre-onboarding tasks to ensure new hires are prepared for their start date
• Coordinate onboarding logistics with L&D department and hiring managers and ensure completion of required documentation.
• Serve as the primary point of contact for the Buddy Program including coordinating buddy assignments and supporting program logistics

Offboarding Support

• Assist with employee offboarding procedures including coordination of exit documentation system access changes and internal notifications
• Ensure offboarding processes are completed accurately and in a timely manner

Administrative & Program Support

• Maintain HR records with a high level of accuracy confidentiality and compliance
• Provide general administrative support to HR management as needed.
• Assist with the continuous improvement of HR processes tools and documentation.

• Bachelors degree in Human Resources Business Administration or a related field preferred or an equivalent combination of education and experience
• 12 years of experience in Human Resources or a related role with exposure to recruiting coordination onboarding or HR administrative tasks preferred
• HR certification (e.g. SHRM-CP PHR) is a plus but not required
• Strong organizational communication and interpersonal skills
• High attention to detail with the ability to handle confidential and sensitive information
• Proficiency in Microsoft Office (Word Excel Outlook); experience with HRIS systems preferred
• Ability to manage multiple priorities meet deadlines and work in a fast-paced environment
• Customer-service mindset with a professional and approachable demeanor
• Internship or relevant coursework in HR may be considered

River Run Services LLC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color ancestry national origin gender sexual orientation marital status religion age disability gender identity results of genetic testing or service in the military.

If you are an individual with a disability and require a reasonable accommodation to complete the application process you may contact Human Resources at or call .

The salary range represents an estimate based on market data for this position. Final compensation decisions are made based on experience skills and internal equity to ensure fairness and consistency across our organization.