AP Administrative Assistant

ABOUT THE COMPANY

RISE Inc. is a long established multi-state non-profit organization that specializes in human services support for children and adults with developmental and other disabilities children with mental health challenges and aging adults. We pride ourselves in offering a spectrum of services that can be customized to fit each individual to help them create the lives they want to live. At RISE were driven by the opportunity to make an impact in the lives of those we serve by exampling our mission to create opportunities for and with people.

Position Summary:
We are seeking a part-time detail-oriented and mission-driven Accounts Payable Administrative Assistant to support our Accounts Payable department. This role plays a key part in assisting with the accurate and timely processing of payments and maintaining positive relationships with vendors. The ideal candidate is organized dependable and passionate about supporting a nonprofits mission through strong administrative and financial practices.

Key Responsibilities:

• Retrieve and distribute incoming mail daily ensuring timely routing to appropriate departments and team members.
• Communicate professionally with vendors to resolve invoice discrepancies support electronic payment enrollment and maintain accurate payment records in accordance with internal controls.
• Assist with vendor reconciliations and tax-exempt records as needed.
• Collect and maintain accurate vendor W-9 forms and assist with yearly 1099 filings.
• Assist the Accounts Payable team with processing of check and online payments ensuring all supporting documentation is complete and accurate.
• Support the Accounts Payable and Finance team with administrative tasks and special projects as needed.

Qualifications:

• Prior AP or Accounting experience is preferred
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Effective communication skills with the ability to interact professionally with vendors and staff.
• Proficiency in Microsoft Office Excel.
• Ability to handle sensitive financial information with confidentiality and integrity.

If you require reasonable accommodation for any part of the application process or hiring process please submit your request through one of the following methods listed below:

(a) Dedicated fax
(b) Dedicated email DISABILITY ACCOMMODATION REQUESTS ONLY
(c) US mail -4554 E Inverness Ave Mesa AZ 85206- Attn Human Resources
(d) Dedicated phone 1- Option 1 (Employment Opportunities) DISABILITY ACCOMMODATION REQUESTS ONLY