Division Secretary- Humanities and Social Sciences

The Division Secretary will provide secretarial and administrative support to the Humanities and Social Sciences Division.

Essential Functions

• Perform general secretarial/customer service duties for Division Dean and members of department. Including but not limited to word processing assistance with preparing and copying course material syllabi handouts; generating reports program reviews correspondence mail distribution document and requisition preparation. Involvement with clinical/community partner relations (ie affiliation agreements advisory committees communication.) Assist with special functions as assigned.
• Respond to inquiries (phone/email) and provide accurate information to all constituencies.
• Serve as message center for the floor/building in which position is located and central information center for the division.
• Setup and maintain division files process forms maintain logs files for faculty special projects etc.
• Maintain confidentiality of information.
• Maintain/requisition office equipment and supplies.
• Be key operator for copy machines and facsimile transmittal.
• Each semester collaborate in building the electronic course schedule entering faculty assignments scheduling classrooms and preparing the summary of part-time faculty assignments/loads.
• Order and inventory textbooks support materials and supplies for faculty.
• Work with other departments extended campuses and TBR institutions in support of division work.
• Coordinate monitor assign and/or re-assign faculty advisors for students.
• Provide support to faculty/directors throughout the program admission process (ie receive/process applications/materials compile candidate records generate communications extract necessary information from student records.)
• Assist program officials with ongoing programmatic accreditation (ie create/distribute surveys compile results prepare self study materials.)

• Support development oversight of programs and services that result in enrollment progression retention and graduation growth for the service area.

Supplemental Functions

• Coordinate times locations and information for meetings and/or events.
• Assist with college-wide registration process and other college administrative functions as needed.
• Provide support for college/division/program events and projects.
• Other duties as assigned by the division dean and Provost/Executive Vice President.

Education Training and Experience

• Associates Degree in related field

OR

High School Diploma or equivalent and two (2) years secretarial/administrative experience

Knowledge Skills and Abilities

• Ability to communicate effectively in written and spoken English.
• Extensive computer skills that include Microsoft Office 2000 or higher and use of the Internet (knowledge of web page design an asset).
• Extensive organization and management skills.
• Ability to balance workload with multiple tasks.
• Able to work without direct supervision.
• Ability to analyze evaluate and take appropriate action.
• Ability to relate to diverse faculty staff students and the public.

Working Conditions

• Normal work week of 37.5 hours working hours may vary upon needs.
• Sitting typing or standing for extended periods of time may be required.
• Visual and hand usage for personal computers.
• Various activities i.e. occasional light to medium weight lifting walking and carrying items from one building to another.
• Ability to work adjusted hours as needed.

Titles Supervised

Student Workers

Hiring Salary Range:$29080 - 34900

This position is based at the Columbia TN Campus.

About Columbia State Community College:

As Tennessees first community college (established in 1966) Columbia State is committed to student success both in and out of the classroom as well as economic and community development in our nine-county service State is a member of the Tennessee Board of Regents.

Columbia State offers a comprehensive benefits package including but not limited to the following:

• Vacation and Sick Leave
• 14 paid holidays
• Medical dental vision and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents

Columbia State Community College does not discriminate on the basis of race color religion creed ethnicity or national origin disability age status as a protected veteran genetic information or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment programs and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies:

Executive Director of Human Resources

1665 Hampshire Pike Columbia TN 38401