Transfer Credit and Transcript Coordinator (MSUAASF Range B)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Institution:

Bargaining Unit / Union:

City:

FLSA:

Full Time / Part Time:

Employment Condition:

Salary Range:

Job Description

1. Transfer Credit and Transcript Coordination. This position acts as the lead coordinator for the processing of transfer credits for matriculated students in DARS/uAchieve. The position will receive all requests from current students to have transfer work evaluated. The incumbent will work within DARS/uAchieve to update transfer courses in a students record. Evaluate transfer GPA between uAchieve and ISRS student record and resolve any issues if there is discrepancy. The incumbent will act independently to communicate with advisors department chairs and college deans to discuss possible solutions to issues in a students record or regarding articulation. This position must audit transcripts for data conversion errors course registration errors transcript suspension and appeal notes. The incumbent collaborates with academic and non-academic departments to ensure the system reflects courses accurately on the academic transcript. This position serves as a university expert for academic and co-curricular transcript requests. The incumbent will coordinate directly with our internal and external transcript business partner to coordinate updates within the system. The position will assist as able so long as business process and funding allow with new/prospective/applicant student transcript and transfer credit processing.

2. Warrior Hub Enrollment Services. Intake review and process various customer inquiries and workflows across departments represented within Warrior Hub Enrollment Services area to completion including collaborating with other areas and escalating instances as appropriate. Make independent judgment decisions for students faculty staff and campus based on their expertise in the areas of registration course scheduling events scheduling appeals basic Financial Aid counseling enrollment verifications student hiring paperwork. Resolve complicated records and registration financial aid and other enrollment service inquiry requiring professional judgment and decision-making. Collaborate with Warrior Hub staff members to accomplish shared workloads during peak times. (e.g. Registrations Commencement co-curricular transcript approvals consortium credit evaluation transfer transcripts etc.) Overseeing student processes which relate to Declaration of Major/Minor Advisor updates Grad App Tracking etc.

3. Operational Record Curator. The person in this position is the operational curator of all hardcopy WSU student academic records and is responsible for their security care maintenance coding cataloging and indexing. This position controls access to the Student Record File room and ensures non-Registrars Office personnel have an escort when using the file room. WSU has 400000 individual student records and nearly 4 million documents dating back to 1859. Responsibility for these records is crucial not only for their operational purposes but for their historical importance as well. This position coordinates and maintains the processes for WSU student legal name changes in the ISRS database. It also manages communications necessary for WSUs compliance with Data Privacy requests for students who do not wish their public directory information released to third parties.

4. Commencement. Work with faculty/staff from multiple areas across the University towards a successful commencement. This includes attending commencement meetings as necessary and possibly facilitating training for students/staff. Support relevant staff for communication of details and changes to all stakeholders for a seamless event.

5. Perform other duties as assigned. Ensure the smooth functioning of the department and maintain the reputation of the institution as the educational solution of choice. Employee will pursue professional development by attending appropriate training and related professional memberships and conferences.

Salary Range: $47788-$78458; Commensurate with qualifications and experience

Minimum Qualifications:

• Bachelors degree
• Two (2) years of experience in professional guest or customer service-related relations information managementproject coordination student development or enrollment services.
• Ability to create and maintain positive relationships with diverse constituents including studentscolleagues parents and external partners.
• Strong oral written interpersonal and electronic communication skills sufficient to prepare messages and materials for diverse audiences and clearly explain discuss and present.
  

Preferred Qualification

• Masters degree
• Knowledge of student development
• Knowledge of degree auditing
• Knowledge of financial aid process and procedures
• Ability to process detailed student record course and curriculum update workflows
• A respect for students and the academic enterprise

Other Requirements

1. Thesuccessfulcandidatemustbeabletolawfullyaccept employmentintheUnitedStatesby the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time

2. A complete online application will include the following:

• A cover letter that addresses the qualifications listed previously
• Current Curriculum Vitae / Resume
• Transcripts (undergraduate and graduate)
• A list of professional references with contact information

Posting Information:

Application Deadline: Review begins May 20 2026

Appointment Date: June 2026

Primary Location: Winona MN

Type of Appointment: Probationary

Telework (Yes/No) No

About Winona State University

Founded in 1858 Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing engineering psychology business and computer science. With campuses in both Winona and Rochester Winona State offers the best of both worlds. Widely known for its stunning natural setting the Winona campus is nestled between picturesque bluffs and the Mississippi River - meaning rock climbing paddle-boarding hiking and kayaking are within a mile of campus. WSUs Rochester campus is located in Minnesotas third largest city - a dynamic hub for industry arts and culture and consistently ranked as one of the best places to live in the U.S. Winona State Universitys mission is to enhance the intellectual social cultural and economic vitality of the people and communities we serve: a community of learners improving our world. For more information visit .

Employment for this position is covered by the collective bargaining agreement for Minnesota State University Association of Administrative & Service Faculty (ASF) which can be found at In accordance with Minnesota State policy employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota States vehicle use criteria and consent to a motor vehicle records check. The Winona State University Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the schools policies procedures and programs concerning safety and security. Three years worth of statistics are included for certain types of crimes that were reported to have occurred on-campus or in other University affiliated locations. This report is available online at You may also request a paper copy from University Security by emailing .

Winona State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race sex color creed religion age national origin disability protected veteran status marital status status with regard to public assistance sexual orientation gender identity gender expression or membership in a local commission as defined by law. As an affirmative action employer we actively seek and encourage applications from women minorities persons with disabilities and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

A member of the Minnesota State Colleges and Universities System. A community of learners improving our world!

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

Position End Date:

Open Date:

Close Date:

Posting Contact Name:

Posting Contact Email: