Administrative Assistant

Administrative Assistant

Roy Jorgensen Associates Inc. (Jorgensen) is a world leader in maintenance management. For over 65years Jorgensen has provided a diverse range of facility and highway infrastructure consulting maintenance and management services. Our professionals are in the forefront as project managers maintenance engineers trainers assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our clients toughest challenges.

Position Summary:Roy Jorgensen Associates currently seeking full-time Administrative Assistant to support project operations through recording and verification of work activity in Nashville TN.This position requires performing a variety of tasks related general office administration support and adherence to all applicable federal state and local regulations as well as Jorgensen Company policies and position works closely with the Project Coordinator and management and field staff.


Responsibilities include:

• Interacting with visitors
• Answering phone calls/email in a fast-paced environment
• Data entry using our in-house management system
• Assisting employees with new hire orientation and general questions
• Communicating with applicants and management staff to schedule interviews
• Coordinating travel arrangements for management meetings and traveling crews
• Organizing filing and maintaining reports receipts and other project documentation
• Supporting additional administrative duties as assigned

Schedule: Full time Mon-Fri; 8AM-4:30PM. This position will report to our project office which is North of Nashville off of Bell Grimes Lane daily.

Required Experience:

• Customer service orientation
• Experience managing heavy workloads in a fast-paced environment
• Database management experience in Excel
• Data entry experience
• Strong oral and written communication skills
• Excellent digital filing and organization skills
• Excellent attention to detail
• Good general computer skills

Preferred Experience:

• Prior customer service support or call management process experience
• Experience working with TDOT or other Departments of Transportation
• Construction or Maintenance Industry experience
• Bilingual in English and Spanish a plus

Qualifications:

• High School Diploma
• Preferred candidate will be customer service and detail oriented self-motivated and an independent worker
• Position requires excellent organization problem-solving and communication skills
• Tenacity and patience required
• Strong problem-solving skills
• Good general computer skills required
• Knowledge of administrative activities
• Knowledge of Microsoft Office software
• Ability to perform multiple non-technical tasks with a potential need to upgrade skills in the order to meet changing job conditions
• Self-starter who can work independently
• Dependable and highly organized with business and maturity discretion enthusiasm and positive attitude.

Total Compensation Package to include: FREE PPE! Competitive base pay annual profitability based bonus eligible for referral bonus recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health Vision & Dental insurance 401(k) Retirement Plan Vacation Sick 12 paid Holidays Life Insurance Long Term Disability coverage Flexible Spending Accounts Pet Insurance Discount Health Savings Accounts Critical Illness coverage Employee Assistance Plans and more!

Company will conduct Background check MVR and Controlled Substance testing prior to hire.

Roy Jorgensen Associates Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V