Community Events Coordinator

IOA is on the forefront of revolutionary healthcare models reshaping the way people can age in place. Our innovative models transform lives enhance communities and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design we strive to consistently question the status-quo and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life.

With over 23 programs we offer multiple ways to aid seniors maintain their health well-being independence and participation in the community fulfilling our mission.

Essential Job Functions:

• Maintain a thorough knowledge of key IOA programs including Support at Home and Companioa service offerings and demonstrate consistent messaging through social media and community presentations.
• In collaboration with marketing and program leaders will execute the annual marketing plan and budget for events and allocate spending for reimbursement in a timely manner.
• Promote monthly marketing calendar which is developed in conjunction with IOAs DEIB Director through social media community outreach and events; provide input on strategic plan promotional items and written resources resulting in an organizational toolkit.
• Collaborate with Support at Home and Companioa program leaders to develop event marketing materials and maintain adequate supply of promotional items for appearances at conferences and community events.
• Plan facilitate and support referral source relationships via virtual meetings to inform organizations of Support at Home and Companioa services onsite networking events and VIP tours of the Enrichment Center; collaborate with other team members as needed.
• Participate in weekly business development meeting with Support at Home and Companioa teams; provide input to support outreach efforts of other team members as needed.
• Organize promote and facilitate bi-monthly community events at the Enrichment Center to include dementia-specific caregiver education professional lectures pop-up tables at the Presidio client/family appreciation and other opportunities that bring people to the Enrichment Center.
• Work closely with Learning and Development to plan promote and facilitate educational offerings which are mostly virtual; help develop annual education calendar with cross-promotion of other IOA service line offerings.
• Identify areas of opportunity for technology events to engage new participants and position IOA as a tech leader in the aging space.
• Identify areas of opportunity for CalAIM Enhanced Care Management development through community-facing events; work in conjunction with HR to identify events for caregiver recruitment.
• Organize IOAs participation in outside events including local conferences memberships and fundraisers to increase IOAs visibility and brand awareness in the community.
• Plan donor engagement events with the Philanthropy Department to engage and attract new donors.
• In collaboration with Marketing and Philanthropy Departments plan and execute IOAs annual fundraising gala event.
• Track and analyze event activities to determine ROI including qualified leads added to the pipeline and new referral source relationships.
• Send track and follow up on mailings for key IOA events.
• Obtain quotes from sites and vendors related to event planning.
• In collaboration with the Education Department help identify speakers for training events.
• Manage invoice and billing as it relates to event expenses including promotions.
• Actively participate in additional team meetings as needed.
• Other duties as assigned.

Qualifications and Skills:

• Bachelors Degree a plus but not required.
• Four (4) years experience in events planning or related field.
• Demonstrate knowledge of care for elderly adults and adults with disabilities.
• Excellent planning organization and presentation skills.
• Able to effectively communicate with speakers attendees and event stakeholders.
• Strong customer service skills with the ability to work well on a team.
• Able to work weekends and evenings as needed. Drivers license required having a car is preferable.
• Computer proficiency in MS Word Excel and Outlook; familiarity with WordPress; ability to use a CRM.

Compensation

• $71000 - $84000 annually

This amount is not necessarily reflective of actual compensation that may be earned nor a promise of any specific pay for any specific employee which is always dependent on actual experience education and other factors.

This range does not include any additional equity benefits or other non-monetary compensation which may be included.

Travel Requirements: 25% Bay Area Territories (Marin SF South Bay EB); on-site office at Geary.

Beware of Hiring Scams

We are aware that some third parties have reposted our job listings in an attempt to scam applicants. Please be cautious and only apply through our official channels.

• Institute on Aging will never request payment or sensitive personal information such as Social Security numbers during the hiring process.
• All official communication will come from a verified IOA email address.
• If you receive any suspicious communication or requests report them to .
• All legitimate job openings can be found on the Institute on Aging Careers Page.

We encourage you to learn more about IOA by visiting us here.

IOA reserves the right to adjust work hours or duties when appropriate.

Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age race religion color national origin sex sexual orientation gender identity genetic disposition neuro-diversity disability veteran status or any other protected category under federal state and local law.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.