Administrative Coordinator

Williams invites you to join our vibrant academic community as an Administrative Coordinator supporting four key units at the College: the Department of Arabic Studies the Department of Asian Languages Literatures and Cultures; the Program in Asian Studies; and the Program in Comparative Literature. In this role you will serve as a crucial partner in the teaching and learning mission providing administrative support across academic operations financial management and event planning. You will help ensure the smooth day-to-day functioning of these units while contributing to a dynamic and collaborative intellectual environment. This is an opportunity for someone who is organized proactive and invested in supporting both faculty and students in meaningful ways.

Responsibilities:

Administrative and Coordination Duties

• Coordinate the administrative work of four academic units.
• Maintain confidential materials used in faculty evaluations and the preparation of tenure documents.
• Provide advice and assistance to faculty on College financial and hiring systems and supervise undergraduate Teaching Assistants and Research Assistants.
• Manage unit communications assist visitors purchase supplies and manage work orders.
• Manage unit budgets and reconcile purchasing card expenses for department and program chairs.
• Handle financial forms including processing invoices journal entries reimbursements and vouchers.
• Facilitate and manage departmental awards prizes and fellowships.

Academic and Communication Support

• Manage student records for majors and concentrators including registration advising forms study abroad credit and requirement tracking.
• Oversee course details in the catalog coordinate the production of course packets and schedule and prepare classrooms for faculty needs.
• Oversee communications for all units including creating and updating brochures maintaining websites email lists Google Drives and unit bulletin boards.
• Plan and coordinate unit events guest visits and lectures including arranging travel accommodations schedule publicity and processing financial items like honoraria.
• Assist in facilitating faculty hiring process logistics.

Requirements:

• Associates degree two years of relevant experience or an equivalent combination of education and experience are required
• Excellent organizational skills with an ability to prioritize organize and execute multiple tasks
• Ability to maintain confidentiality in regards to personnel and student information
• Demonstrated event planning and management experience
• Familiarity with foreign language learning and/or international education (preferred but not required)
• Sensitivity to linguistic and cultural diversity strongly valued
• Ability to work collaboratively with others as well as independently

The pay range for this position is from $25.00 to $27.50 commensurate with experience. This full-time year-round position is eligible for Williams Colleges robust benefits package designed to support you in your work and overall health and wellness. Hybrid on-site/remote work arrangements may be available for up to 1 day of remote work per week for employees based in MA NY CT or VT following a fully in-person onboarding period.

Application review will begin on April 17. 2026. A cover letter is required for your application to be considered; please submit a cover letter in a separate document in your application. Applicants should highlight relevant experience with building working with and supporting a broadly diverse and international community.

Williams College is committed to building a broadly diverse and inclusive community where members from all backgrounds can live learn and thrive.

Please visit to apply.

Employment at Williams is contingent on the verification of background information submitted by the applicant including the completion of a criminal record check and education when applicable. Decisions regarding appointments promotions and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race color sex national origin religion age disability marital status sexual orientation gender identity or expression ancestry or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live learn and thrive. As part of this commitment we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at or email at .