Office Assistant
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Job Location:
Washington D.C., DC - USA
Monthly Salary:
USD 45500 - 54600
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
This work depends on strong coordination between the field and the office. We are seeking a high energy detail-oriented self-starter with 3-5 years of administrative experience and a strong customer service background to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors provide direct administrative support and help ensure the office runs smoothly and efficiently.
This position is on site 5 days a week in Washington DC.
What Youll Do
Answer and route calls from clients vendors and field crews
Greet visitors subcontractors and deliveries
Handle incoming/outgoing mail packages and job-related documents
Keep job files contracts and office records organized
Manage the CEOs calendar meetings and reminders
Help schedule meetings site visits and occasional travel
Assist with preparing documents reports and emails
Track office and basic job-related supplies; place orders as needed
Coordinate with vendors subcontractors and service providers
Support HR and finance with onboarding paperwork timesheets and filing
Assist project managers with admin tasks (documents coordination follow-ups)
Help keep the office clean organized and running efficiently
Qualifications & Skills
High school diploma or equivalent required; associate degree preferred
Minimum 35 years of administrative office assistant or receptionist experience
Strong organizational and time-management skills
Excellent verbal and written communication skills (Spanish bi-lingual a plus)
Proficiency with Microsoft Office (Outlook Word Excel)
Professional demeanor with strong customer service orientation
Ability to multitask prioritize and work independently
