Office Coordinator
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Yesterday
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1 Vacancy
Job Summary
Office Coordinator
Summary/Objective
The Office Coordinator supports the Office Manager in executing daily administrative payroll HR coordination and office operations across multiple locations. This role is responsible for coordinating and executing tasks to ensure smooth office functionality accurate administrative processing and timely completion of operational activities. The position serves as a key support function to payroll onboarding employee coordination and general office operations working closely with internal teams and external partners.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide administrative support to the Office Manager across payroll HR and office operations
- Assist with payroll preparation tasks including data entry documentation collection and reporting support
- Support onboarding processes including preparing onboarding packets and coordinating new hire documentation
- Maintain employee records files and tracking systems with accuracy and confidentiality
- Respond to employee inquiries and direct questions to the appropriate resource when needed
- Assist with benefits administration tasks including enrollment support and documentation tracking
- Coordinate office supply inventory ordering and restocking
- Support vendor coordination including office services maintenance and equipment needs
- Assist with office logistics including meeting setup event coordination and training preparation
- Support IT-related coordination including equipment setup tracking and issue reporting
- Maintain logs for office systems licenses and administrative tracking tools
- Assist with compliance-related tracking including licenses certifications and required documentation
- Support reporting needs including gathering data for payroll HR and operational reporting
- Assist with processing administrative requests such as business cards uniforms and office materials
- Coordinate communication between employees management and external partners as directed
- Ensure completion of assigned administrative tasks in alignment with deadlines and operational needs
Competencies
- Strong organizational and time management skills
- Attention to detail and accuracy
- Communication proficiency (written and verbal)
- Ability to manage multiple tasks and priorities
- Problem-solving skills
- Teamwork and collaboration
- Professionalism and confidentiality
- Adaptability and flexibility
- Basic technical proficiency with office systems and software
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This role operates in a professional office environment across two locations. The position requires regular interaction with employees management and external partners and routine use of standard office equipment such as computers phones and office systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger handle or feel; and reach hands and arms. This position requires the ability to lift office products and supplies up to 20 pounds and to bend and stand as necessary.
Position Type/Expected Hours of Work
This is a full-time position and hours of work and days are Monday through Friday 7:00 a.m. to 3:30 p.m.
Travel
Travel is required up to 50% of the time (2-3 days per week or half the month) between office locations and for occasional operational support.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Requirements
Required Education and Experience
- Associates degree in business administration or related field
- 35 years of administrative payroll or office coordination experience
- Experience processing payroll and handling related administrative tasks
- Experience coordinating onboarding and new hire documentation
- Experience handling accounts payable and/or accounts receivable tasks
- Proficiency in Microsoft Office (Outlook Word Excel Teams) or similar systems
- Experience
Required Skills:
Required Education and Experience Associates degree in business administration or related field 35 years of administrative payroll or office coordination experience Experience processing payroll and handling related administrative tasks Experience coordinating onboarding and new hire documentation Experience handling accounts payable and/or accounts receivable tasks Proficiency in Microsoft Office (Outlook Word Excel Teams) or similar systems Experience working in a fast-paced office environment with frequent interruptions Preferred Education & Experience 13 years of administrative payroll or office coordination experience Experience in construction service or similar industry Experience with payroll systems HRIS platforms or operational software Experience supporting multi-location operations Familiarity with vendor coordination and office operations Work Authorization/Security Clearance (if applicable) Employee must be authorized to work in the United States and must possess a valid drivers license.
Required Education:
Preferred EducationAssociates degree in business administration or related field
