Safety Administrative Assistant

We are a full-scale electrical contracting company providing preconstruction services through final- and post-project completion. For both new construction and renovation projects we offer design-build/design-assist value engineering and CAD services working with biotech healthcare commercial transportation and technology companies as well as many government agencies.

The Safety Administrative Assistant supports the Safety Director Safety Coordinators Site Safety personnel Superintendents and Foreman.

The ideal candidate will be responsible for assisting in administrative support. The candidate must be able to efficiently manage their workload and have ability to multi-task. Must work well as a team with other Administrative Assistants support offices and under pressure.

Administrative & Safety Support

• Provide administrative support to the Safety Director Safety Coordinators and field safety personnel.
• Perform safety-related and general data entry with a high degree of accuracy.
• Maintain confidentiality of company and employee information.

Training & Records Management

• Maintain field employee training records and generate training certificates.
• Assist with new hire orientation including coordination of drug testing and electronic onboarding.
• Assist job sites with retrieving training records as needed.

Documentation & Reporting

• Manage organize and file field safety paperwork.
• Track and file incident reports and disciplinary records (Coach & Correct).
• Prepare safety reports by collecting and analyzing data.
• Prepare meeting documents and minutes.
• Support the creation distribution and tracking of safety forms.

Collaboration

• Work collaboratively with other Administrative Assistants to provide coverage when needed.
• Assist with training or onboarding of administrative processes as required.

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Salary Range: $25-$32/hour

Qualifications:

Proficient with Microsoft Excel Microsoft Word PowerPoint Adobe Bluebeam. Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills and Abilities:

• Three to five years working in administrative support position
• Working knowledge of the construction industry
• Administrative writing and reporting skills
• Excellent organization communication and interpersonal skills
• Scheduling and time management skills
• Multi-tasking skills

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