Procurement Officer (Chemicals & Fertilizer)

About the Client

Our client is a leading provider of integrated agricultural solutions offering a wide range of products and services across the farming value chain. With a strong presence in the region the organization partners with global manufacturers to deliver high-quality inputs technical expertise and end-to-end support aimed at improving agricultural productivity and sustainability.

Role Overview

Our client is seeking a detail-oriented and commercially driven Procurement Officer to support sourcing and supply management for agrochemicals and fertilizers. The role will focus on ensuring timely cost-effective procurement while maintaining strict compliance with regulatory standards and safeguarding product quality.

Key Responsibilities

1. Procurement Planning & Execution

• Develop and implement procurement plans for agrochemicals and fertilizers
  

• Align procurement schedules with seasonal demand patterns and sales forecasts
  

• Raise process and track purchase orders (local and international)
  

• Monitor stock levels and coordinate timely replenishment
  

2. Supplier Management

• Conduct supplier due diligence including technical capability and compliance checks
  

• Negotiate pricing payment terms and delivery schedules
  

• Maintain and manage a vetted supplier database
  

• Conduct regular supplier performance evaluations (cost quality delivery compliance)
  

3. Regulatory Compliance & Quality Assurance

• Ensure all procured products meet applicable regulatory standards including PCPB and KEBS requirements
  

• Coordinate import permits and ensure adherence to labeling handling and safety requirements
  

• Work closely with internal teams to maintain compliance with local and international standards
  

4. Inventory & Demand Management

• Collaborate with Sales and Customer Service teams to forecast demand accurately
  

• Monitor inventory turnover and minimize obsolete or expired stock
  

• Support stock audits and reconciliation processes
  

5. Cost Optimization & Budget Control

• Identify and implement cost-saving initiatives without compromising quality
  

• Monitor market trends including global pricing and foreign exchange impacts
  

• Optimize logistics and transportation costs
  

6. Logistics & Import Coordination

• Coordinate import logistics including shipment tracking and clearance processes
  

• Resolve delays discrepancies and supply chain issues
  

• Ensure compliance with importation regulations for controlled or hazardous products
  

• Align delivery schedules with warehouse operations
  

7. Reporting & Documentation

• Prepare periodic procurement reports (monthly and quarterly)
  

• Maintain accurate procurement records and documentation
  

• Ensure audit readiness and compliance with internal controls
  

Requirements

Qualifications & Experience

Academic Qualifications

• Bachelors Degree in Procurement & Supply Chain Management Business Administration or a related field
  

Experience

• 46 years of experience in procurement
  

• Experience in agrochemicals fertilizers or other regulated products is an added advantage
  

• Exposure to international sourcing and importation is highly desirable
  

Key Competencies

Technical Skills

• Understanding of agrochemical and fertilizer supply chains (preferred)
  

• Knowledge of regulatory frameworks (e.g. PCPB KEBS import/export regulations)
  

• Vendor management and contract negotiation
  

• Inventory planning and demand forecasting
  

• Experience with ERP systems (e.g. EPICOR or equivalent)
  

• Strong Excel and data analysis skills
  

Behavioural Competencies

• High attention to detail and accuracy
  

• Strong analytical and problem-solving skills
  

• Integrity and adherence to ethical procurement practices
  

• Ability to work under pressure especially during peak seasons
  

• Strong collaboration and stakeholder management skills
  

Additional Information

• Authority to initiate procurement within approved budgets
  

• Ability to recommend supplier selection and contract awards
  

• Escalation responsibility for high-value or strategic procurements