Accounts Payable Specialist

• Own the full Accounts Payable (A/P) lifecycle from invoice receipt to reconciliation (invoice receipt coding approval payment reconciliation)
  
• Process high volumes of vendor invoices accurately and efficiently
  
• Ensure proper documentation and maintain a complete audit trail for all transactions
  
• Maintain and update records within CRM systems (e.g. Pipeline) to align financial and vendor data
  
• Assist in reconciling accounts and identifying discrepancies for resolution
  
• Collaborate with internal teams to ensure smooth workflows and timely processing
  
• Support inventory-related accounting processes including tracking and reconciliation
  
• Support month-end close by ensuring all invoices are recorded reconciled and properly accrued
  
• Prepare and contribute to weekly Level 10 (L10) meetings by:
  
• Reporting on key metrics
  
• Identifying issues and risks
  
• Highlighting aging changes outstanding discrepancies and process improvement opportunities
  
• Prepare ad hoc reports and perform analysis as required
  
• Review and code invoices to correct accounts and cost centers
  
• Perform 2-way and 3-way matching where applicable
  
• Identify discrepancies and resolve them prior to payment
  
• Proactively identify and escalate issues such as approval delays discrepancies and vendor/customer non-responsiveness
  
• Prepare and manage weekly payment runs
  
• Ensure all payments are accurate and processed on schedule
  
• Optimize payment timing to support cash flow management
  
• Communicate with vendors regarding invoice discrepancies payment status and account reconciliation
  
• Maintain accurate and up-to-date vendor records
  
• Reconcile vendor statements and A/P subledger
  
• Identify duplicate or erroneous payments
  
• Support month-end close activities
  
• Work within ERP systems (e.g. Infor CloudSuite or similar)
  
• Maintain organized and accurate documentation
  
• Follow SOPs and recommend process improvements
  
• Ensure compliance with internal controls
  
• Maintain a structured task tracking system (e.g. Excel or task tools) for daily weekly and recurring responsibilities
  
• Ensure all work tasks and follow-ups are documented and trackable (no reliance on memory)
  
• Ensure all assigned tasks invoices payments and follow-ups are completed on time with no items left unresolved or untracked
  
• Achieve On-Time A/P Payment Runs of 98100%
  
• Maintain Invoice Processing Accuracy of 99%
  
• Ensure Invoice Processing Time is within 4872 hours from receipt
  
• Maintain near zero duplicate/error rate
  
• Resolve vendor disputes within 35 business days
  
• Ensure all A/P items are reconciled on time for month-end close
  
• Be cross-trained in both Accounts Receivable (A/R) and Accounts Payable (A/P) processes
  
• Provide operational flexibility and coverage during absences
  
• Support continuous improvement across accounting workflows
  

Requirements

• 13 years of experience in Accounts Payable or accounting support
  
• Strong Excel and Microsoft 365 skills
  
• Experience with ERP systems (Infor CloudSuite preferred)
  
• Understanding of invoice processing and accounting principles
  
• Strong attention to detail and organizational skills
  
• Ability to manage multiple priorities independently
  
• Strong verbal and written English communication skills
  

Benefits

• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!