Administrative Officer

Job Summary:

We are seeking a highly organized and proactive Administrative Officer to support daily office operations and ensure efficient administrative processes across projects and departments.

The ideal candidate must have strong experience in managing administrative systems coordinating logistics supporting teams and handling documentation in a structured work environment. The role requires excellent organizational skills attention to detail and the ability to work across multiple priorities.

Key Responsibilities:

Office Administration & Operations:

• Oversee daily office operations and ensure smooth administrative functioning.
  

• Maintain office systems filing structures and document management processes.
  

• Manage office supplies inventory and vendor relationships.
  

• Ensure proper maintenance of office facilities and equipment.
  

Project & Team Support:

• Provide administrative support to project teams across multiple locations.
  

• Coordinate travel arrangements accommodation and logistics for staff and field teams.
  

• Assist in scheduling meetings site visits and stakeholder engagements.
  

• Support onboarding and documentation for staff and consultants.
  

Documentation & Record Management:

• Maintain accurate records of contracts correspondence and operational documentation.
  

• Ensure proper filing (physical and digital) in line with organizational standards.
  

• Assist in preparing reports presentations and official communications.
  

• Support documentation processes to ensure compliance with internal and external requirements.
  

Stakeholder Coordination & Communication:

• Serve as a point of contact for internal and external administrative communications.
  

• Liaise with vendors service providers and relevant stakeholders as needed.
  

• Support coordination with partners and external parties on administrative matters.
  

Financial & Procurement Support:

• Assist in processing invoices expense tracking and basic financial documentation.
  

• Support procurement processes including vendor sourcing quotation requests and purchase tracking.
  

• Ensure adherence to organizational procurement procedures.
  

Compliance & General Support:

• Ensure adherence to company policies procedures and administrative controls.
  

• Support audit processes by providing required documentation and records.
  

• Assist in implementing administrative policies and improving internal processes.
  

Requirements

Qualifications & Requirements:

Education & Experience:

• BSc/HND in Business Administration Public Administration Management or related field.
  

• Minimum of 35 years of administrative experience with demonstrated ability to manage office operations documentation and team support in a structured work environment.
  

Technical Competencies:

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
  

• Strong document management and record-keeping skills.
  

• Familiarity with procurement and basic financial processes.
  

• Experience using administrative or workflow management tools is an advantage.
  

Other Requirements:

• Willingness to relocate to project locations in Niger State or Plateau State as required.
  

Personal Attributes:

• Strong organizational and time management skills.
  

• High level of attention to detail and accuracy.
  

• Excellent communication and interpersonal skills.
  

• Ability to multitask and manage priorities effectively.
  

• Proactive reliable and able to work with minimal supervision.