Accounts Payable Specialist

With the belief that they were there when we needed them so we must be there now that they need us Veterans Inc. the largest provider of supportive services to Veterans and their families in New England is seeking an Accounts Payable Specialist to become a valued member of Veterans Inc. team!

Veterans Inc. is seeking a detail-oriented and analytical Accounts Payable Specialist to join our Finance team. Work alongside passionate colleagues who are dedicated to making a meaningful difference in the lives of veterans. This role is an opportunity to advance your career in accounting and finance within a supportive nonprofit organization. This is a full-time in-office position based at our Worcester MA headquarters.

This role is responsible for the accurate and timely processing of accounts payable transactions including invoice review coding cost allocation and payment processing. The Accounts Payable Specialist ensures proper classification of expenses across grants and contracts supports compliance with funding requirements and contributes to audit readiness and strong internal controls. This position plays a key role in supporting financial operations grant compliance and organizational accountability.

WHAT YOULL BE RESPONSIBLE FOR DAY TO DAY:

• Perform full-cycle accounts payable functions in an accurate and timely manner.
• Prepare and issue annual Form 1099s in compliance with IRS requirements.
• Research and resolve discrepancies related to purchase orders invoices and payments.
• Process weekly payments via check ACH and electronic platforms.
• Maintain organized and audit-ready accounts payable files.
• Administer the organizational credit card program including user setup and monitoring.
• Review and reconcile monthly credit card activity to the general ledger.
• Follow up with staff to resolve discrepancies and enforce expense policies.
• Support tracking and monitoring of restricted funds and grant budgets.
• Ensure expenses are properly allocated across programs and funding sources.
• Prepare schedules and supporting documentation for annual financial audits Single Audits (Uniform Guidance) and funder audits
• Ensure compliance with GAAP internal policies and external funding requirements (including 2 CFR Part 200 as applicable)

WHAT YOU MUST HAVE:

• Bachelors degree in Accounting Finance Business Administration or related field required. An equivalent combination of education and experience may be considered.
• 2-5 years of accounting or accounts payable experience (nonprofit experience a plus).
• Experience with Sage Intacct preferred; familiarity with accounting systems required.
• Intermediate proficiency in Microsoft Excel.
• Ability to interpret financial data and identify discrepancies.
• Preferred:
  • Understanding of nonprofit accounting principles and internal control frameworks.
  • Experience managing grants government contracts or donor funding preferred.
  • Understanding of GAAP and nonprofit financial reporting and principles.
  • Familiarity with cost allocation methods and indirect cost rates

WHAT WE CAN OFFER YOU:

Comprehensive Benefits Package for FT employees includes:

• BCBS Medical Dental and Vision Insurance
• Employer Paid Short and Long-Term Disability and Life Insurance.
• $2500 Medical Opt-Out program if you have medical coverage through another source.
• Retirement Plan (403B) with a $2000 Match
• Flexible Spending Accounts
• Tuition Reimbursement Program
• Paid Parental Leave

For more information or to apply now; visit our website. Please do not mail email or fax your cover letter/resume as we are limited to only accepting completed applications through our career page. Mailed emailed or faxed cover letter resume and applications will not be reviewed.

Veterans Inc. is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race color religion sex national origin sexual orientation age marital status disability gender identity or protected Veteran status. If you need assistance completing an application please contact .

We do not accept unsolicited resumes from agencies. Agencies are requested not to contact Veterans Inc. with recruiting inquiries.

Required Experience:

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