Cause Capacity Part-Time Administrative & Operations Specialist (Fractional Contract)

This is a remote position.

Part-Time Administrative & Operations Specialist (Fractional / Contract)

Employment Type: Part-Time (As-Needed) Independent Contractor
Location: Remote (U.S.-based)
Hours: 1040 hours/month depending on client needs
Compensation: $25 to $40 hourly commensurate with experience

About Cause Capacity

Cause Capacity partners with nonprofits and small businesses to strengthen their people systems and operations. We step in as embedded partnershelping organizations run more effectively so they can focus on their mission and growth.

Our clients are often in moments of transition or expansion. They dont just need extra handsthey need thoughtful reliable operators who can bring structure clarity and follow-through. Learn more at or check us out on LinkedIn.

About the Role

Were building a bench of highly capable detail-oriented operators who can step into client environments and provide flexible high-quality administrative and operational support.

This is not a traditional admin role. Youll be trusted to own tasks improve systems and anticipate needsoften with limited oversight. Assignments will vary across clients and may be short-term ongoing or project-based.

This role is ideal for someone who enjoys variety thrives in ambiguity and takes pride in making things run smoothly behind the scenes.

Who You Are

Youre the person others rely on to just figure it out. You bring structure to chaos follow through on details and dont wait to be told what to do next.

You might describe yourself as:

Resourceful and proactive you identify gaps and solve problems independently

Highly organized you build systems that keep people and projects on track

Service-oriented you take pride in supporting teams and leaders effectively

Adaptable you can shift between clients tools and priorities with ease

Comfortable with ambiguity you dont need everything spelled out to move forward

Youre also excited by the opportunity to work across mission-driven organizations and growing businesses contributing in a flexible fractional capacity.

What Youll Do

Youll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements and may include:

Administrative & Operational Support (Small Biz Nonprofit Clients)

Manage calendars scheduling and meeting coordination

Organize inboxes and communications workflows

Create maintain and improve file systems and documentation

Support internal processes to improve efficiency and clarity

Finance & Back-Office Support (Small Biz Nonprofit Clients)

Track expenses process invoices and support reconciliations

Maintain financial records service contracts and documentation

Coordinate with external vendors (e.g. contractors bookkeepers accountants)

Executive Support (Small Biz Nonprofit Clients)

Manage complex calendars and priorities for senior leaders

Draft communications presentations and board materials

Serve as a liaison between leadership board members clients and/or stakeholders

Support client and/or donor relationship management

Digital & Communications Support (Small Biz Nonprofit Clients)

Schedule and post social media content

Draft newsletters or blog content

Update website content (basic CMS edits)

Fundraising & CRM Support (Nonprofit Clients)

Maintain and update CRM systems (e.g. Salesforce)

Process donations and generate reports

Draft donor communications and prepare outreach materials

Support events and donor engagement activities

Grants & Compliance (Nonprofit Clients)

Track grant deadlines and reporting timelines

Prepare and organize grant materials and documentation

Maintain accurate funder records and files

Program & Team Operations (Nonprofit Clients)

Track program data timelines and deliverables

Support participant or volunteer coordination

Prepare reports and routine communications

What You Bring

Experience

3 years of experience in administrative operations or similar roles

Experience supporting small teams startups or nonprofits strongly preferred

Comfortable working in a remote fast-moving and client-facing environment

Core Skills

Strong organizational and project management skills

Excellent written and verbal communication

High attention to detail and follow-through

Ability to manage multiple priorities across different clients

Sound judgment and ability to handle confidential information

Technical Skills

Proficiency in Google Workspace and/or Microsoft Office

Expertise in calendar management including proactive prioritization and schedule optimization

Experience with project management tools (e.g. Asana )

Comfort learning new systems quickly

Bonus Experience

CRM systems (e.g. Salesforce)

Financial tools (e.g. QuickBooks )

Canva or basic design tools

Website platforms (e.g. WordPress Wix)

How This Role Works

This is a 1099 contractor role not a full-time position

Work is assigned on an as-needed project-based basis

Hours may vary month-to-month depending on client demand

Youll work both independently and as part of the Cause Capacity team

Why Join Cause Capacity

Flexible remote work

Exposure to a variety of mission-driven organizations and businesses

Opportunity to do meaningful behind-the-scenes work that drives real impact

Ability to build a portfolio of diverse operational experience

How to Apply

We would love to learn more about you! Complete the application found at Please complete the pre-screening questions and submit your resume along with a cover letter sharing your interest in this opportunity. Incomplete applications will not be considered.

Cause Capacity is an equal opportunity employer.