Event Coordinator

The Work: ICF is seeking an experienced and highly organized Event Coordinator to support a federal research and innovation this role you will provide comprehensive logistical planning and project management support for internal and external events conferences outreach engagements and large-scale expos. The ideal candidate thrives in fast-paced environments can manage multiple high-profile events simultaneously and demonstrates professionalism adaptability and strong coordination skills in both in-person and virtual settings.

Job Location: This position requires you work in person at our client office in Alexandria Virginia. Willingness and ability to travel as required within the United States.

You will be in the office five days a week with travel required to support national events.

What You Will Do:

• Plan coordinate and execute logistics for internal and external meetings conferences outreach events and large-scale expos including venue selection contracts signage catering shipping and security coordination.
• Manage multiple high-profile events simultaneously including rapid-turnaround requests ensuring timelines budgets and deliverables are met.
• Design build deploy and manage expo-style booth exhibits and activation kits including setup breakdown shipping storage and inventory forecasting.
• Coordinate vendors venues and partners to oversee exhibit design technology integration and onsite troubleshooting.
• Research event requirements and prepare briefing materials to support leadership and staff engagement with diverse stakeholder audiences.
• Manage speaker coordination and RSVP processes including invitation tracking collection of bios and materials rehearsal coordination and run-of-show documentation.
• Provide onsite and virtual event support adapting logistics and engagement strategies for in-person hybrid and virtual environments.
• Develop post-event surveys reports and performance summaries to assess engagement metrics and inform continuous improvement.

What You Will Bring With You:

• Bachelors degree or equivalent experience.
• 3 years of experience in event coordination conference planning or large-scale expo management.

What We Would Like You To Bring With You:

• Demonstrated experience managing logistics for high-profile events and exhibitions.
• Experience coordinating vendors venues shipping and event materials.
• Ability to manage multiple priorities in a fast-paced environment with tight deadlines.
• Experience supporting federal agencies or working in a government consulting environment.
• Experience with RSVP management platforms (e.g. EventBrite or similar systems).
• Experience managing a presence at large-scale national expos (e.g. SXSW CES scientific conferences).
• Proficiency in Microsoft Office Suite.
• Experience managing exhibit kits and coordinating physical booth builds and activations.

Professional Skills:

• Highly effective analytical problem-solving and decision-making capabilities.
• Excellent communication and interpersonal skills to interface effectively with clients vendors and stakeholders.
• Strong organizational skills and attention to detail.
• Ability to remain calm and solutions-oriented under pressure.
• Demonstrated professionalism and customer service orientation.

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position including but not limited to relevant work experience skills certifications and competencies that align to the specified role geographic location education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: