Construction Admin (AU Builder Experience Required) | WFHOnsite

• Assist in preparing and managing construction contracts and subcontract agreements
  
• Maintain accurate project documentation and contract records
  
• Review subcontractor scopes of work and documentation
  
• Ensure compliance with contractual requirements and project documentation
  

• Assist with issuing trade packages and procurement documentation
  
• Manage subcontractor documentation including insurances and compliance records
  
• Assist in comparing subcontractor quotes and preparing tender comparisons
  
• Support trade procurement and appointment processes
  

• Assist with pricing and preparing client variations
  
• Maintain variation registers for each project
  
• Track project costs against approved budgets
  
• Assist in preparing financial reports for project performance
  

• Assist with the preparation of progress claims to clients
  
• Review subcontractor invoices and claims for payment
  
• Assist in verifying work completed against subcontractor claims
  
• Maintain payment tracking and documentation
  

• Maintain organised project files and documentation
  
• Coordinate documentation between consultants trades and the project team
  
• Assist with issuing site instructions and project communications
  
• Support site supervisors and project managers with administrative requirements
  

Requirements

• Procore (highly desirable)
  
• Buildertrend
  
• Buildxact
  
• Aconex or similar document management systems
  
• Microsoft Excel
  
• Microsoft Office Suite
  
  

• Australian residential building contracts
  
• Subcontractor management processes
  
• Construction documentation and drawing sets
  
• Construction progress claim processes
  
• Variation management procedures
  
• Construction project administration workflows
  

• Site establishment and preliminary works
  
• Structural stages (base frame lock-up)
  
• Internal fit-out stages (plaster fix joinery)
  
• Finishing stages (completion and handover)
  

• Highly organised and detail-oriented
  
• Strong with documentation and record keeping
  
• Commercially aware and capable of understanding project budgets
  
• Comfortable communicating with trades consultants and internal team members
  
• Able to manage multiple projects simultaneously
  
• Proactive and capable of identifying issues before they escalate
  

• The Director
  
• Estimating team
  
• Site supervisors
  
• Subcontractors and consultants
  
  

• 38 years experience in construction administration or contracts administration
  
• Experience working on Australian residential construction projects
  
• Experience managing subcontractor documentation and procurement processes
  
• Experience supporting projects valued between $1M $5M
  

Benefits

• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!