This is a remote position.

About the Role

A growing health and wellness business is looking for a highly organized and proactive Executive Assistant to join their team on a part-time remote basis. This is a dynamic all-in-one role supporting both the day-to-day administrative needs of the business and its growth and marketing objectives. You will work directly with the business owner and play a key role in driving client bookings managing communications and keeping operations running smoothly.

Requirements

Key Responsibilities

Lead Generation & Sales

• Respond to and engage with Instagram DMs from potential clients
  

• Proactively engage with local community accounts to increase brand visibility
  

• Nurture inbound leads and follow up consistently to convert inquiries into bookings
  

• Track lead activity and maintain an organized pipeline
  

Marketing & Content

• Manage and send MailChimp email campaigns including promotional and reactivation sequences
  

• Set up and maintain ManyChat automation flows for lead capture and engagement
  

• Schedule and publish social media content using provided materials from the business owner
  

• Create and edit graphics and promotional materials using Canva
  

Administration & Operations

• Manage client bookings and appointment coordination
  

• Handle general inbox and communication management on behalf of the owner
  

• Assist with basic accounting and administrative tasks as needed
  

• Maintain organized digital records and support day-to-day business operations
  

Required Skills & Qualifications

• Prior experience in a virtual assistant executive assistant or similar remote support role
  

• Strong written English communication skills with a professional yet personable tone
  

• Experience with social media management particularly Instagram engagement and DM handling
  

• Hands-on experience with MailChimp or similar email marketing platforms
  

• Familiarity with Canva for content creation and design
  

• Ability to manage multiple tasks independently with minimal supervision
  

• Reliable internet connection and a suitable home office setup
  

Preferred Qualifications

• Experience in the health wellness fitness or allied health industry
  

• Working knowledge of MindBody or Cliniko practice management software
  

• Familiarity with ManyChat or other chatbot/automation tools
  

• Experience with GoHighLevel or Zapier for workflow automation
  

• Background in lead nurturing client sales or business development
  

What We Are Looking For

We are looking for someone who is self-motivated resourceful and genuinely invested in helping a small business grow. The ideal candidate is not just a task-executor but a proactive partner who takes initiative follows through without needing to be micromanaged and brings a positive can-do attitude to every interaction with clients.