Executive Assistant to the CEO & COO

Role Overview:

As the Executive Assistant to the CEO you will serve as the premier administrative partner and trusted confidante to our US-based Chief Executive Officer Jay Bock. Operating in a fast-paced high-growth environment driven by Mergers & Acquisitions (M&A) and global scaling you will act as a critical operational anchor.

Based in the Philippines but fully aligned with Austin Texas hours you will manage the complexities of cross-border scheduling shield the CEOs time from distractions and ensure that executive operations run flawlessly. This is not just a support role; it is a critical partnership requiring high emotional intelligence sharp business acumen and exceptional gatekeeping skills

Key Responsibilities and Duties:

1. Advanced Calendar & Time Optimization

• Strategic Scheduling: Proactively manage design and optimize the CEOs complex calendar across multiple time zones (US Central Time and PH Standard Time).
• Priority Alignment: Dynamically prioritize meeting requests from internal executives (across the Endeavor family including SOVA) global partners clients and M&A stakeholders.
• Conflict Resolution: Anticipate and decisively resolve scheduling conflicts ensuring the CEOs day is structured efficiently to focus on high-impact strategic growth.

2. High-Level Communication & Elite Gatekeeping

• Executive Liaison: Serve as the primary professional point of contact and gatekeeper for the CEO managing access while maintaining positive stakeholder relations.
• Correspondence Management: Review sort and prioritize incoming emails and communications. Draft high-level correspondence internal announcements and professional responses on behalf of the CEO.
• Presentation Presentation: Collaborate with business leaders to gather data and assist in drafting compelling presentations pitches and decks for board meetings and town halls.

3. Comprehensive Meeting & Board Preparation

• Agenda Setting: Partner with the CEO ahead of time to build comprehensive agendas for executive leadership board and partner meetings.
• Minutes & Accountability: Attend high-level meetings to record detailed minutes distill complex discussions into clear summaries and aggressively track action items to ensure execution.
• Readiness Briefs: Ensure the CEO is fully briefed and possesses all necessary background documents metrics and profiles prior to every engagement.

4. Global Travel & Logistics Management

• End-to-End Itineraries: Coordinate complex international and domestic travel arrangements including flights multi-city accommodations ground transportation and visas.
• Expense Management: Track compile and reconcile travel expenses corporate credit card statements and receipts ensuring timely submission to the finance team.

5. Confidentiality & Special Projects

• Discretion: Maintain absolute confidentiality regarding sensitive M&A pipelines financial performance data personnel decisions and legal matters.
• Ad-Hoc Initiatives: Handle specialized personal and professional tasks for the CEO as required to optimize his daily bandwidth.

Required Skills and Qualifications:

• Experience: 5 years of executive administrative experience directly supporting C-suite executives (CEO COO or Founders) ideally within a global Managed Service Provider (MSP) IT services telecom or high-growth tech environment.
• Communication Mastery: Impeccable near-native English communication skills (both written and verbal) with the ability to interface confidently with US executives and global stakeholders.
• Shift & Location Flexibility: * Willingness to work a permanent night shift to maintain a 100% overlap with the CEOs Austin Texas schedule.
• Ability to comply with a hybrid model requiring on-site attendance once a week at the Philippine office.
• Technical Savvy: Expert proficiency in Google Workspace MS Office Suite (Word Excel PowerPoint) and modern productivity/project management tools (e.g. Slack Asana Teams).
• Core Competencies: * High-stress tolerance and adaptability to a rapidly changing corporate landscape.
• Exceptional attention to detailnothing slips through the cracks.
• Proactive problem-solving (you dont just identify a problem you bring three solutions).