Human Resources Specialist, Substitute Office

PRIMARY PURPOSE:

Effect the efficient operation of office routines associated with a busy productive and smoothly run human resources office so that it can play its effective part in the education process.

QUALIFICATIONS:

Minimum Education/Certification:

A high school diploma or equivalent

Typing test >40 WPM required

Special Knowledge/Skills:

Excellent communication time management and interpersonal skills

Excellent telephone skills and etiquette

Ability to communicate effectively (verbally and written)

Thorough knowledge of Microsoft Office

Proficient skills in typing word processing data entry scanning and file maintenance

Proficient in computational math skills

Ability to cross train and learn other areas of Human Resources

Ability to multi-task and prioritize workload so efficiency is maximized and deadlines are met

Possess a working knowledge of Workers Compensation and FML

Work Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional reaching

Lifting: Occasional lifting and carrying (less than 50 pounds)

Environment: Work prolonged or irregular hours; frequent interruptions; Must maintain professional demeanor under stress; Must have problem solving skills; minimal district-wide and out of district travel

Regular attendance is an essential function.

Minimum Experience:

Three or more years of clerical experience in Human Resources and/or Payroll is preferred.

MAJOR RESPONSIBILITIES AND DUTIES:

1. Process substitute teacher applications and review required documents.
2. Expeditiously process and onboard substitute teachers.
3. Enter all new employee data in the personnel management system including position salary employee demographics.
4. Monitor and make approved changes for current employees in the personnel management system including position salary and employee demographics.
5. Maintain substitute teacher applicant folders and files.
6. Handle routine HR inquiries to ensure a high level of service and responsive knowledgeable support for employees and their supervisors.
7. Explain HR policies and practices to employees as appropriate.
8. Provide excellent and timely service to all customers.
9. Provide salary figures for new hires and payoff amounts for resigning staff
10. Process all substitute teacher new hire and resignation paperwork.
11. Scan and verify documents in the districts Laserfiche system.
12. Process fingerprinting reimbursements.
13. Collect retain and verify Service Records from other districts previous work history and other required documents related to employment.
14. Verify previous work history and prepare salary paperwork for supervisor.
15. Verify I-9 documentation for all newly hired employees.
16. Assist current employees with questions regarding the resignation process.
17. Assist prospective employees with questions regarding the application and onboarding process.
18. Complete Verification of Employment from outside sources.
19. Greet visitors and assist employees and applicants to complete applications and required paperwork.
20. Attend job fairs and recruit for paraprofessional positions.
21. Assist new hires with EduHero including retrieving passwords and adding to the list and verifying information
22. Serve as a backup for various positions within Human Resources.
23. Maintain confidentiality.
24. Follow district safety protocols and emergency procedures.
25. Comply with state district and school regulations and policies for classroom teachers including the Texas Educator Code of Ethics.
26. Perform other duties as assigned.

Required Experience:

IC