Assistant Athletic Director

Job Title:Assistant Athletic Director

Department:Athletics

Reports To:Athletic Director

FLSA Status:Exempt

On-Site:Yes

FTE:12- Month Schedule (Start Date: August 32026)

Pay Range: $80000-$88000

Who Thrives at Bush

You find joy in working with students and alongside a passionate thoughtful community of educators. You believe deeply that learning is most powerful when it is experiential and when students learn by doing exploring and reflecting rather than simply being told what to know and remember. You are invested in the growth of children as whole people supporting their curiosity sense of purpose and capacity to contribute meaningfully to their communities both within and beyond the classroom. You are a lifelong learner who welcomes both support and challenge and you are excited by the opportunity to continue developing your craft in a collegial reflective environment. You are energized by contributing your skills and ideas making a meaningful impact and being part of something larger than yourself.

Who We Are

Founded in 1924 andlocatedin Seattles Madison Valley neighborhood The Bush School is an independent school serving students from Kindergarten through Twelfth Grade. Bush offers a rich intellectually engaging program grounded in experiential learning designed tospark instudents of diverse backgrounds and talents a passion for learning accomplishment and contribution to their communities. Our curriculum challenges students to think deeply and creatively preparing them to thrive in future endeavors whileremainingrooted in the schools longstanding core values.

We are committed to fostering an inclusive and diverse community in which every individual can say I belong. We seek educators and staff who are passionate about their work highly skilled in their practice and who bring a wide range of perspectives and experiences to our community. We believe deeply in the role education and diverse learning environments play in advancing equity inclusion and a shared sense of responsibility for one another.

Position Summary/Overview:

The Assistant Athletic Director reports to the Athletic Director and supports the administrative direction and day-to-day logistical operations of The Bush Schools K-12 athletic program. This position serves as a key member of a collaborative and well-resourced department that includes the Athletic Director Associate Athletic Director Athletic Trainer Fitness Specialist Athletic Department Intern coaching staff and on-call staff. The Assistant Athletic Director serves as the primary on-site point of contact providing consistent administrative support and continuity particularly when the Athletic Director and Associate Athletic Director are engaged in on- or off-campus responsibilities.

About the Athletic Department:

Within the department structure the Athletic Director oversees the full K-12 program with a primary focus on the Upper School and the Associate Athletic Director leads Middle and Lower School programming while supporting department-wide priorities. The Assistant Athletic Director plays a critical role in supporting all divisions with primary responsibility for coordinatinglogistics ensuring smooth daily operations and implementing andmaintainingsystems that allow the program to run efficiently.

The Bush School athletic program works within the rules of the Washington Interscholastic Activities Association (WIAA) and the Emerald Sound Conference to provide athletic opportunities and competition for students of all gender identities. While most sports are offered separately for boys and girls the Athletic Department staff is committed to working collaboratively with each participant todetermineoptions that best suit each student-athletesjourney.

While other duties may be assigned qualified candidates will be able to manage the following key responsibilities and tasks:

Leadership and School Engagement

• Lead with care enthusiasm professionalism positivity and school spirit.

• Demonstrate alignment with the Athletic Departments core values and support department-wide priorities.

• Serve as a visible and supportive presence at athleticevents andwithin the school community.

• Showinitiative andcollaborate effectively with the Athletic Department Team to advance departmental goals.

Program Operations & Communication

• Maintain positive professional communication with students families colleagues and external partners.

• Serves ason-site point of contact for on-campus athletic facilities responding to issues collaborating on shared spaces and helpingmaintainorganized safe and functional facilities.

• Communicate scheduling updates andlogisticswith students families coaches and staff.

• Track attendance eligibility and required forms to ensure compliance with school and league policies.

• Support coaches withlogistics communication and program needs.

Scheduling Facilities & Logistics

• Build andmaintainthe athletics master schedule including practices contests and facility use.

• Coordinate contest scheduling with coaches league partners and opposing schools.

• Oversee facility reservations and troubleshoot day-to-day operational needs.

• Coordinate transportationlogisticsfor all practices contests and team activities including school vehicles and charter buses; hire on-call drivers as needed.

• Manage early dismissals and other operational workflows.

Game Day & Event Management

• Participate in a rotating schedule of administrative coverage for practices and contests.

• Oversee home game operations andlogistics including hiring game-day staff and officials.

• Support livestream operations concessions and game-daysetup.

• Assistwith planning and executingspecial events recognition and community building efforts.

Student-Athlete & Coach Support

• Supports initiatives that enhancethe student-athlete experience.

• Help troubleshoot day-to-daystudentcoach and team needs.

• Assistwith coach onboarding and ongoing athletic department initiatives.

Administrative & Program Support

• Maintain various athletic department records and data (e.g.health forms team rosters school records conference honors awards participation numbers).

• Support uniform and equipment inventory and management.

• Complete various registrations for league participation tournaments and invitationals.

Successful Candidates Will Have

• Minimum two years of experience in athletic administration

• Working knowledge of NFHS and WIAA rules and regulations

• A commitment to supporting a positive inclusive and student-centered athletic experience.

• Strong communicationand interpersonal skills with the ability to build positive relationships across the school community.

• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities at once.

• A proactivesolutions-oriented mindset with the flexibility to adapt and troubleshoot effectively in a fast-paced environment.

• A collaborative approach and willingness to take initiative and follow through.

• Ability to manage sensitive and protected information whilemaintainingconfidentiality.

• Comfort with technology digital platforms (e.g.ArbiterFinalForms August Schools) and administrative systems.

• Availability to work evenings and weekends based on athletic schedules.

Physical and Mental Requirements:

• Mental RequirementsAbility to reason logically and make sound decisions to consider alternative and diverse perspectives to communicate effectively both orally and in writing to remain poised under all circumstances and to interact effectively with people in a positive manner that createsconfidence and trust.

• Physical Requirements long periodsof sitting working on a computer walking to various work areas going up and down stairs talking on the phone working with office/computer equipment attendingmeetingsand sitting at desk or table while listeningtalkingand taking notes.

DISCLAIMER:

The information presentedindicatesthe general nature and level of work expected of employees in this

classification. It is not designed tocontain or to be interpreted as a comprehensive inventory of all

duties responsibilitiesqualificationsand objectives required of employees assigned to this job. As an

adaptive organization responsibilities can and will change in alignment with greater efficiencies and

mission metrics.

HOW TO APPLY

Applicants interested in applying for this opportunity should visit our website atand navigate to the employment section of the website (found under the About Bush tab) foradditionalinformation/instructions. If you are interested in working at The Bush School but this positiondoesntfit your talents please visit our website foradditionalopenings:. While wesincerely appreciateall applications only those candidates selected for interview will be contacted.

The Bush School is an Equal Opportunity Employer
The Bush School does not discriminate in matters of employment recruitment admission or administration of any of its programs on the basis of race color creed religion sexual orientation national or ethnic origin disability gender gender identity gender expression or genetic information. In addition The Bush School does not discriminate in matters of employment based on the basis of age or marital status.