Administrative Specialist Office of the Chancellor UTK

The position provides administration support to the Vice Chancellor of Communications and Marketing along with excellent customer service to all guests of the Office of the Chancellor Chief of Staff Sr Vice Chancellor of Finance and Administration Vice Chancellor for Communication and Marketing. Responsible for fielding incoming calls and referring them appropriately. Assists with daily office management duties. Supports University Events and Experiences staff during high-volume events. Exercises good judgement discretion and strict confidentiality.

Provides high level of professional administrative assistance to Vice Chancellor of Communications and Marketing which includes maintaining a complex calendar corresponding on behalf of vice chancellor scheduling meetings reserving rooms preparing materials and arranging catering as necessary. Assists with office management duties and special projects. Supports University Events and Experiences staff. Maintains strict confidentiality with of privileged and/or sensitive information.

Required Qualifications

• Education: High school diploma or GED

• Experience: 3-5 years in administrative assistant position. Experience working in a formal office environment.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-basedvisa status.

Preferred Qualifications

• Education: Bachelors degree

• Experience: 2-3 years of experience within the University of Tennessee System. Experience supporting executive level administrators/executives.

• Knowledge Skills Abilities: Knowledge of organization and functions of the University of Tennessee Knoxville.

Knowledge Skills Abilities:

• Strong oral and written communication skills including composing and editing correspondence presentations and reports.
• Outstanding professionalism and interpersonal skills with the ability to effectively interact with a wide range of personalities and communication styles.
• Ability to use sound judgement when making decisions problem solving and accessing information as needed.
• Strong knowledge of and experience using MS Office and related computer/software products.
• Ability to work in a fast-paced environment.
• Ability to prioritize daily tasks and manage projects simultaneously.
• Maintain confidentiality and discretion in all aspects of the position.

Work Location

• Location: Knoxville Tennessee

• Onsite

Compensation and Benefits

• UT market range: MR06

• Anticipated hiring range: $48000 - $55000

• Find more information on the UT Market Range structurehere

• Find more information on UT Benefitshere

Application Instructions

To express interest please submit an application with the noted below attachments. To be assured of full consideration completed applications with all requested materials should be submitted on or before April 15 2026.

• Resume

• Cover Letter