Program Administrator

About CFUF

The Center for Urban Families (CFUF) is a nationally recognized nonprofit working at the intersection of responsible fatherhood family stability and economic mobility. Since 1999 weve empowered Baltimores underserved residents to overcome barriers break the cycle of poverty and build thriving futures. Through our All In strategy we combine personal accountability holistic case management and workforce training to drive lasting impact for individuals families and communities. With a culture rooted in excellence transparency and purpose CFUF fosters a dynamic high-energy environment where bold ideas and passionate people thrive.

The Opportunity

The Program Administrator plays a critical role in supporting the success of CFUFs Economic Success and Family Stability programs by coordinating operations communications and reporting across program teams. This position serves as a central point of contact for program engagement ensuring alignment collaboration and timely execution of key initiatives.

Blending project coordination administrative leadership and cross-functional collaboration the Program Administrator helps drive program efficiency supports compliance and reporting efforts and strengthens relationships with internal and external stakeholders. This role is ideal for a highly organized detail-oriented professional who thrives in a fast-paced mission-driven environment.

Additionally this positions broader responsibilities include:

• Coordinating program operations events and cross-team initiatives
• Managing communications and engagement with stakeholders and partners
• Supporting reporting compliance and audit preparation processes
• Maintaining program documentation calendars and data tracking systems
• Strengthening collaboration across program teams to drive member outcomes

What to Expect from This Opportunity

• Serve as the operational project manager for program events outreach efforts and cross-team initiatives
• Coordinate logistics and collaboration across Economic Success and Family Stability programs to ensure seamless execution
• Record and publish meeting minutes within 24 hours including key decisions action items and deadlines
• Develop and maintain a comprehensive Programs Team calendar including grant reporting deadlines renewals program events and key milestones
• Manage communications with stakeholders including funders community partners and organizational contacts
• Draft and send correspondence on behalf of the Director of Programs including invitations follow-ups and updates
• Serve as the administrative lead for internal and external audits including compiling and organizing required documentation
• Act as liaison to the Grants Compliance Manager by coordinating documentation and ensuring submission readiness
• Maintain accurate and up-to-date program records both electronically and in hard copy
• Support account management tracking and ensure all activities are properly documented
• Participate in team meetings and contribute to program strategy development and continuous improvement efforts
• Support DHS and SNAP E&T activities including tracking deliverables and maintaining accurate time and effort reporting
• Coordinate program-related staff events and team engagements in collaboration with operations staff
• Work collaboratively across teams to support positive member outcomes
• Perform additional administrative and project-based duties as assigned

Schedule

Monday through Friday standard business hours; this position may require occasional evenings and weekends to support events and program needs

Qualifications

• Bachelors degree preferred; equivalent experience will be considered
• Minimum of 3 years of experience in an administrative program coordination or operations role
• Experience working with underserved or disadvantaged populations in workforce development or human services settings preferred
• Strong organizational and project coordination skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Excel Outlook Word) required
• Experience with data tracking systems or electronic databases (e.g. ETO Apricot) preferred
• Basic knowledge of budget tracking or financial processes a plus
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong written and verbal communication skills

What Sets You Apart

• Highly detail-oriented with strong data management and documentation skills
• Ability to manage multiple projects simultaneously while maintaining accuracy and timeliness
• Strong interpersonal skills and ability to build relationships across teams and stakeholders
• Proactive resourceful and solutions-oriented approach to problem-solving
• Ability to work effectively both independently and within a collaborative team environment
• Strong sense of accountability professionalism and follow-through
• Passion for CFUFs mission and commitment to supporting family stability and economic success
• Resilient adaptable and able to thrive in a fast-paced evolving environment

Applying for a Career Opportunity & Our Commitment to Diversity

Please apply to this posting to be considered for this opportunity with CFUF. Our Talent team truly appreciates your interest and looks forward to reviewing your application.

CFUF is an Equal Opportunity Employer. CFUF is committed to being an inclusive workplace that welcomes diverse and unique perspectives all working toward the same goalto create stronger communities and expand economic opportunity. Qualified applicants receive consideration for employment without regard to any protected status under applicable law.

If you are a person with a disability needing assistance with the application process please reach out to .

Note: We review applications on a rolling basis and will close the posting once the position is filled.