Department: School of Nursing (SON)

Reports To: Director of Nursing Academic Operations

FLSA Status: Exempt

FTE: 1.0

Effective Date: March 9 2026

Linfield University is seeking an Academic Operations Coordinator to provide high-level administrative operational and project coordination to the Director of Nursing Academic Operations and the School of Nursing Deans Office. This position supports key processes related to academic operations clinical education compliance and program support while coordinating projects events and administrative systems that support the effective functioning of the School of Nursing and its accreditation requirements.

Job Summary

The Academic Operations Coordinator provides high-level administrative operational and project coordination to the Director of Nursing Academic Operations and the School of Nursing Deans Office. The Academic Operations Coordinator manages key processes related to academic operations clinical education compliance and program support while coordinating projects events and administrative systems that support the effective functioning of the School of Nursing and its accreditation requirements.

Academic Operations

• Coordinate populate and store various School of Nursing administrative materials required for accreditation and accessibility.
• Manage the release tracking and storage of out-the-door and post-graduate employment survey materials and data.
• Ensure accurate clinical and non-clinical course evaluations each semester in collaboration with Academic Affairs.
• Create and store Clinical Evaluation Instruments for School of Nursing clinical courses.
• Process and archive Deans Office files such as meeting minutes job descriptions and events.
• Plan and facilitate School of Nursing events including Pinning Ceremonies and Clinical Partner meetings.
• Manage School of Nursing postings of employment residency educational and scholarship opportunities.
• Manage the School of Nursing Speakers Bureau database and coordinate with faculty utilizing speakers.
• Represent the Deans Office on committees and meetings related to areas of responsibility.
• Serve as primary monitor for the Deans Office email inbox and other shared accounts.
• Assist the Dean Associate Dean and Director of Nursing Academic Operations with administrative tasks.
• Assist with student program interviews and serve as backup to the Academic and Administrative Manager.

Clinical Education

• Manage incoming student compliance including forms vaccination records and documentation.
• Create resources communicating student compliance requirements for publication on Linfield website pages.
• Assist incoming students with compliance requirements.
• Collaborate with the Dean regarding flagged drug screens and background checks.
• Work with Associate Dean and Director of Clinical Education regarding vaccine exemptions.
• Ensure compliance rules align with CDC Student Max and OHA guidelines.
• Create documents spreadsheets and presentations supporting clinical education responsibilities.

Student Support

• Serve as a limited fill-in proctor for students with accommodations.
• Manage limited courtesy testing procedures for students with extenuating circumstances.

Qualifications

• One year of clerical or administrative experience (preferably in higher education) or equivalent combination of education and experience.
• Ability to prioritize assignments meet deadlines and work in a cooperative team environment.
• Excellent written and verbal communication skills.
• Professionalism discretion and ability to maintain confidentiality.
• Intermediate-level computer skills using Microsoft Office products and ability to learn new systems.
• Strong interpersonal skills with ability to communicate with faculty staff students parents and the community.

Physical Requirements

Work is performed in an office environment requiring constant sitting seeing (computer use) talking hearing and repetitive hand and wrist movement. Frequent walking standing and climbing stairs. Occasional lifting pushing and pulling up to 25 pounds and occasional exposure to weather elements when walking between campus buildings.

Linfield University participates in E-Verify to verify the identity and work eligibility of all new employees.

To apply please submit your application materials through the Linfield University employment portal. We look forward to learning more about how your experience and passion align with our mission.

Experience:

IC