Proposal Specialist

Who We Are

WHB Engineers is a well-established and growing Civil Engineering and Construction Management firm with offices in San Diego San Mateo Dublin Pleasant Hill and Chico California. Our firm provides a full array of engineering public works design and construction and project management services.

Our team works on a broad array of challenging and interesting public and private projects. A career with us is an excellent opportunity to work with some of the best civil engineers and construction managers.

The Opportunity

We are looking for a motivated and driven Proposal Specialist with a minimum of five years of experience preferably within the A/E/C industry to join our this dynamic key role the ideal candidate will be responsible for coordinating the proposal production efforts including business development. The Proposal Specialist will partner closely with the executive leadership technical staff and the Marketing team to lead the development of compelling proposal presentations and business development materials that showcases WHB Engineers skills and expertise.

The ideal candidate for this opportunity is self-motivated highly organized can work independently is collaborative an expert with time management personable and possesses a strong desire to make a positive contribution to the business. This is an onsite position based in our San Diego office.

Responsibilities:

• Serves as project manager for the end-to-end proposal development process including planning scheduling content coordination writing and editing layout and final production
• Coordinates schedules and facilitates proposal kick-off meetings develops proposal strategies and manages the content assignment matrix and production schedule
• Partners with Marketing and project teams to conceptualize design and produce interview presentations for client meetings and project pursuits supporting all preparation efforts including presentations and other materials
• Coordinates writes edits and customizes non-technical proposal sections conducting research as needed
• Gathers and coordinates input from collaborating professionals subconsultants and team members for inclusion in proposal and presentation materials
• Maintains and tracks a calendar of upcoming proposals and prequalification deadlines including preparing RFP breakdowns and outlines and coordinating contract reviews
• Ensures accuracy and completeness of CRM (Vantagepoint) including the opportunity and proposal database
• Supports the coordination of rehearsal sessions and the refinement of messaging to ensure polished and compelling client presentations
• Maintains firmwide database that includes employee resume library/internal qualifications for technical staff project data sheets proposal templates and information and subconsultant files
• Other responsibilities as assigned

Required Qualifications:

• Bachelors degree from an accredited four-year college or university in Business Management Marketing or Communications strongly preferred
• Five or more years of experience in the A/E/C industry including understanding of industry terminology with demonstrated experience managing proposals
• Excellent time and project management skills with a high level of initiative accountability strong organizational abilities and keen attention to detail
• Demonstrated ability to manage multiple assignments and deadlines simultaneously while maintaining a high level of quality and accuracy in a fast deadline-driven environment
• Exceptional written and verbal communication skills with a proven ability to collaborate effectively across diverse cross-functional teams
• Ability to communicate complex concepts and tell compelling stories in both written and graphic form ensuring proposals are visually engaging and brand-compliant
• Excellent proofreading and editing skills with strong attention to detail in both content and layout and proficiency in reviewing proposals for grammar consistency compliance and overall quality
• Experience coordinating and preparing compliant high-quality proposals and qualifications packages including supporting all aspects of proposal production such as printing assembly and final delivery
• Strong technical graphic and presentation skills combined with the ability to think creatively and strategically
• Proficiency in Deltek/Vantagepoint CRM software strongly preferred
• Proficiency in MS Office Suite (i.e. Word PowerPoint Outlook Excel)
• Proficiency in Adobe Creative Cloud including InDesign (required) Illustrator and Photoshop (strongly preferred)

We offer a generous salary and benefits package that includes company paid medical and dental insurance vacation and a 401(k) plan. The salary range for this position is $70000 to $82000 depending upon experience. Only qualified candidates that meet our requirements will be contacted. Please no inquiries from agencies staffing or recruiting firms.

Thank you for your interest in WHB Engineers!

Required Experience:

IC