Administrative Accounting Assistant

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Admin / Accounting Assistant

NOW HIRING!

We are seeking a dependable and organized Admin / Accounting Assistant to support both daily office operations and essential financial tasks. The ideal candidate will be detail-oriented proactive and skilled at balancing administrative duties with basic accounting support. This role requires strong communication organization and computer skills to assist with scheduling document management and financial record-keeping.

Responsibilities

• Perform general administrative duties including filing data entry scanning and document preparation

• Assist with basic accounting functions such as accounts payable/receivable data entry and invoice processing

• Answer and direct phone calls greet visitors and handle correspondence with professionalism

• Reconcile bank statements and assist in preparing weekly or monthly financial reports.

• Maintain office supplies inventory and ensure organized efficient workspaces

• Support internal teams with specialized reports presentations and financial documentation as needed

• Ensure strict confidentiality and accuracy in all office personnel and financial records

Qualifications

• High school diploma or equivalent

• 1 year of administrative clerical or basic bookkeeping experience preferred

• Proficient in Microsoft Office (Word Excel Outlook); experience with QuickBooks or similar software is a benefit

• Strong organizational and multitasking abilities with a high level of accuracy

• Excellent written and verbal communication skills

• Professional demeanor with a strong attention to detail

• Ability to work independently and as part of a team

• Bilingual in Spanish and English is a plus

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Required Experience:

Junior IC