Administrative Assistant

The Salvation Armys Fall River Corps. is hiring an Administrative Assistant and offers excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: vacation and sick time holidays and up to 3 personal days.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Eligibility for the Federal Governments Public Student Loan Forgiveness Program
• Most importantly a job with a good purpose!

Location: 290 Bedford Street Fal River MA

Hours/week: 30 hours per week

Exemption: Non-exempt

Pay Range: $20.09 - $32.64 per hour

*starting pay varies depending on experience and qualifications*

Provide administrative support to Officers and other staff with a high degree of professionalism accuracy judgment and confidentiality.

This job description is not all inclusive. It is intended to identify the essential duties of the position. Other duties responsibilities and tasks may be assigned.

Duties & Responsibilities:

General Responsibilities

• Answer and direct phone calls
• Sort and open office mail and place in appropriate inboxes.
• Perform general clerical duties to include but not limited to:
  • Photocopying
  • Faxing
  • Mailing (maintain mailing list preparing mailing labels etc)
  • Filing
• Keep inventory and process requests for office supplies
• Maintain routine reports and statistics
• Submit timesheets to payroll on bi-weekly basis
• Perform other related duties as requested.
• Maintain all department files according to office procedures
• Perform all typing duties (including but not limited to: correspondence forms documents schedules bulletins etc.)
• Maintain an adequate Bring up file
• Respond to all donations with a thank you card (monetary and in-kind)
• Schedule social service interviews as required
• Coordinates clothe a child holiday assistance
• Help with kids recruitment paperwork for summer camp
• Keep the finance database entries up to date
• Help with bank deposits

QUALIFICATIONS

Education Requirements:

High School Diploma

College/Business School Graduate preferred

Work Experience:

At least two (2) years work experience in field

Other Qualifications:

• High level of confidentiality discretion and judgment
• Requires a high level of computer expertise related to Microsoft Applications - Word Excel Publisher PowerPoint etc.
• Must have excellent organizational skills
• Must be able to communicate effectively in a warm gracious and professional manner
• Requires a high degree of initiative; highly detail oriented and organized; and able to prioritize and manage multiple projects in a fast-paced environment.
• Demonstrated skills in written correspondence and verbal communication. Excellent interpersonal skills able to relate professionally and effectively with key internal and external constituencies including fellow staff volunteers donors and board members.
• Must be able to work both autonomously and as part of a team.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Requirements include:

1. Sit walk stand bend squat climb kneel and twist on an intermittent or occasional continuous basis.
2. Grasp push pull objects such as reference materials files file cabinet drawers and reach overhead.
3. Ability to load and to change settings devices fixtures on various equipment used in and around an office environment
4. Operate telephone and other electronic communication devices.
5. Operate various other office equipment including personal computers copiers fax machines and scanning equipment.
6. Ability to lift up to 25 lbs. occasionally.
7. Ability to travel throughout the Division via car train or airplane.
8. Ability to be creative original intuitive and perceptive.
9. Ability to think logically and critically.
10. Ability to envision a project from beginning to end.
11. Ability to solve complex problems make appropriate judgments and decisions

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants job candidates and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.

The Salvation Army an international movement is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.