Executive Assistant and Operations Analyst, Office of the President

Job Overview

Under the general direction of the Chief of Staff and Chief Enrollment Officer the Executive Assistant and Operations Analyst provides high-level executive administrative support to the Chief of Staff Chief Enrollment Officer and Senior Director of Executive Communications. Independently exercising considerable latitude in determining and achieving own work priorities this position plays a critical role in the work of the Office of the President to ensure smooth day-to-day operations. Uses a broad interactive perspective and exceptional critical-thinking skills to handle a wide range of special projects associated with providing highly visible sensitive and confidential information to senior-level executives. Uses advanced communication and listening skills to perform work that requires access to a variety of sources of information including that information which directly relates to official collective bargaining negotiations or management strategies executive personnel matters and investigations. Analyzes and updates division procedures for improvement to maximize efficiency. Assesses situations to predict potential concerns acts proactively to mitigate problems and provides creative solutions. Performs complex work assignments to support strategic objectives of the Office of the President.

Position Summary

Executive Assistant and Operations Analyst (Confidential Administrative Support II)

This is a full-time non-exempt position which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications please review the position description linked at the top of the page.

Pay Benefits and Work Schedule

Anticipated Hiring Salary Range: $6500 - $7000 per month

CSU Classification Salary Range: $4261 - $8166 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits including medical dental vision life and disability insurances retirement (CalPERS) tuition waiver vacation and sick addition 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package.

California State University San Marcos

A mid-size university located in San Diegos vibrant North County we are dedicated to service innovation leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn lead play and serve.

California State University San Marcos is a new kind of university pushing the boundaries of innovation to prepare tomorrows leaders build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

Application Process

This position is open until filled. For assurance of full consideration please submit application cover letter and resume by 11:59pm on April 23 2026.

Application requires answers to supplemental questions.

Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at or e-mail: .

Supplemental Information

Following a conditional offer of employment satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employmentrescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

This position is a designated position in the California State Universitys Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age physical or mental disability gender or sex genetic information gender identity gender expression marital status medical condition nationality race or ethnicity religion or religious creed sexual orientation and veteran or military status.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at to the CSU Out-of-State Employment Policy as of January 1 2022 the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).