Office Manager & Executive Assistant

AboutMealSuite

MealSuitebuilds end-to-end foodservice technology for healthcare and senior living organizations. Our mission is to help care teams deliver better dining experiences with less fast-growing team working on meaningful problems that directlyimpactpatient and resident care.

About the Role

MealSuiteis seeking an experiencedOffice Manager&Executive Assistantto support the Office of the CEO and oversee day-to-day operations of our Dallas office. This role plays a critical part in creating a professional safe and highly functional workplace while providing high-level executive support to the CEO andselectmembers of the Executive Leadership Team (ELT).

As a key member of the Executive Operations function you will balance hands-on office management with strategic administrative support. You will serve as a trusted partner to executive leadersanticipateneeds manage complex schedules andlogistics and ensure a seamless experience for employees visitors and partners.

This is a fully in-office role based in Dallas working five days per weekand reports to the Global Chief of Staff Executive Operations.

WhatYoullDo

Provide high-level administrative support to the CEO and assigned ELT members with professionalism discretion and strong follow-through.
Manage executive calendars and coordinate internal and external meetings while balancing competing priorities.
Prepare agendas meeting materials presentations and follow-ups; track action items and support execution.
Book and manage domestic and international executive travel including detailed itineraries and last-minute changes.
Support executive-led meetings customer visits and internal events through planninglogisticscoordination and onsite execution.
Manage and coordinatespecial eventssuch as Town Halls LocalSummitsand other events.
Own officelogisticsincluding supplies inventory vendors service providers shipping and receiving and general office upkeep.
Coordinate building services maintenance repairs safety considerations and meeting space readiness including basic AV support.
Provide light hospitality and kitchen support tomaintaina high-quality onsite experience.
Support onsite onboarding and offboarding by preparing workspaces access and first-daylogisticsin partnership with internal teams.
Complete basic administrative and financial tasks such as invoicing AP/AR data entry and expense documentation related to office operations.
Oversee the day-to-day operations of the Dallas office ensuring a professional organized safe and welcoming environment for employees executives and visitors.
Maintainstrict confidentiality when handling sensitive executive business and personnel matters.

What You Bring

Proven experience in office management and executive-level administrative support.
Strong calendar management travel coordination and meetinglogisticsexpertise.
Comfort with AV tools office technology and basic IT troubleshooting.
Experience supporting C-suite or senior executives in a fast-paced environment.
Exceptional organizational skills with strong attention to detail and follow-through.
High levelof professionalism discretion and confidentiality.
Anticipatory mindset with the ability to proactively solve problems before they arise.
Clear professional written and verbal communication skills.

WhyYoullLove Working Here

Competitive salary within a clearly defined hiring range.
Comprehensive health benefits including medical dental vision life disability and paid parental leave starting day one.
401(k) matching program.
Collaborative in-person work environment in our Dallas office.
Direct exposure to executive leadership and meaningful business initiatives.
A role with real ownership and impact on workplace experience and company operations.
Mission-driven work that supports care teams and improves resident and patient outcomes.

Compensation

$78000 $89000 USD Salary

Additional Information

We want to ensure that every qualified individual has an equal opportunity to work with us. If you require accommodation during our application process please contact us at

MealSuiteuses AI-assisted tools during parts of the hiring process including screening and workflow automation. All final hiring decisions are made by people.

Required Experience:

IC