Senior Administrative Assistant

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

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Johnson & Johnsonis recruiting for a Senior Administrative Assistant located in New Brunswick NJ.

Per our J&J Flex Policy the expectation for this position is to work in the Titusville NJ office 3 days per week and work from home 2 day per week.

At Johnson & Johnson we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented treated and cured where treatments are smarter and less invasive and solutions are personal. Through our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at Responsibilities

The Senior Administrative Assistant provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management team management travel & expenses and reporting.

Meetings Management:

• Calendar management (i.e. schedule meetings accept / decline meetings communication surrounding meetings)

• Meeting conflict resolution & highlight urgent / immediate requests

• Coordinate onsite and offsite team meetings including sourcing venues arranging catering preparing agendas and managing logistics.

• Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations pre-reads)

Team Management:

• Handles confidential matters requiring discretion and judgment

• On-boarding/Off-boarding (Employees Contractors): New Hires Terminations Leave of Absences Promotions Transfers & Return to Work

• Maintain distribution lists

• Plan and execute team building events

• High collaboration/coordination with other admins

• Assist in printing copying scanning filing or destroying documents or mail

• Maintains office environment including collaborating with Facilities and IT support

Travel & Expenses:

• Make all domestic/international travel arrangements and prepare documents for passport/VISA including flights hotel car service car rental and train

• Process expense reports including receipt management

• Oversee interview logistics and related travel coordination

• Manage Corporate Meeting Card (CMC) activity including tracking expenses and supporting documentation.

• Provide support in resolving issues related to AmEx phone services IT and vendor inquiries

Reporting:

• Coordinates prepares and edits reports and presentations

• Key point of contact for procurement

Communication Management:

• Disseminate team communications including announcements and newhire updates to maintain alignment and awareness across the organization

Qualifications

Education:

• High school diploma required; Bachelors degree or formal administrative training preferred.

Required:

• A minimum of 5 years of administrative experience

• Proficiency in Microsoft 365 (Outlook PowerPoint Excel Teams) collaboration tools and expense systems.

• Strong experience with digital platforms and virtual meeting technologies.

• outstanding organizational and prioritization skills with the ability to manage multiple priorities.

• Strong interpersonal and communication skills capable of engaging with executives and stakeholders at all levels.

• Proven ability to exercise discretion maintain confidentiality and resolve complex issues independently.

• Demonstrated agility and adaptability in a hybrid work environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please email the Employee Health Support Center () or contact AskGS to be directed to your accommodation resource.

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The anticipated base pay range for this position is :

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Senior IC