At Franklin Templeton were advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management wealth management and fintech offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise thats both broad and unique. From our welcoming inclusive and flexible culture to our global and diverse business we provide opportunities to help you reach your potential while helping our clients reach theirs.

Come join us in delivering better outcomes for our clients around the world!

We are looking for a Senior Administrative Assistant to join the Global Insurance & Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization.

What are the ongoing responsibilities of a Senior Administrative Assistant

Provide administrative support to executives; responsibilities include calendar maintenance meeting coordination staff relocations phone coverage ordering office supplies email correspondence incoming/outgoing mail filing and scanning.
Manage day-to-day communication between executives and company staff or outside business clients and contacts.
Coordinate complex domestic and international travel plans. Assist with creation of travel binder including agenda details and subsequent expense report submission process.
Ensure that department invoices and expense reports are processed timely and accurately.
Take and maintain meeting minutes of periodic departmental meetings.
Coordinate legal document signing.
Receive and greet visitors while maintaining the highest level of professionalism.
Assist with planning and coordination of department events and meetings which includes reserving a meeting room audio/visual equipment catering and other resources.
Lead and/or support departmental projects.
Prepare spreadsheets and written documents.
Prepare format and edit highly professional PowerPoint presentations.
Assist with creation and distribution of communications.
Maintain and track department budgets.
Serve as delegate for the executive team when required such as managing and approving expense reports.
Work with other business units (e.g. Technology Facilities etc.) to facilitate system access physical relocations etc.
Coordinate the onboarding schedule for new hires including partnering with Human Resources Technology Facilities etc to set up introductory meetings as well as technology and other set-up requirements
Prepare updates and other documents to meet department and division planning requirements

What ideal qualifications skills and experience would help the Senior Administrative Assistant be successful

Solid administrative experience supporting senior management in a professional environment.
Degree in Business Administration or similar or Administrative Certification preferred.
Experience working with members of senior management and high-profile clients.
Strong communication skills both written and verbal.
Proactive approach to work with ability to anticipate needs.
Solid organizational skills ability to organize and maintain orderly files and records.
Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
Ability to prioritize and perform multiple tasks in a fast-paced environment.
Ability to assess and solve problems quickly with little direction.
Ability to work well under pressure and adapt to unexpected circumstances.
Strong attention to detail; ability to accurately proofread documents.
Strong proficiency with Microsoft Office Applications (Word Excel PowerPoint Teams) and SharePoint.
Ability to conduct oneself in a professional collaborative manner in a corporate office environment.
Experience in the financial industry or a corporate environment preferred.

Franklin Templeton offers employees a competitive and valuable range of total rewardsmonetary and non-monetary designed to support their well-being and recognize their time talents and results. Along with base compensation employees are eligible for an annual discretionary bonus a 401(k) plan with a generous match and recognition rewards. We also offer a comprehensive benefits package which includes a range of competitive healthcare options insurance and disability benefits employee stock investment program learning resources career development programs reimbursement for certain education expenses paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75000 - $90000 depending on location and level of relevant experience plus discretionary bonus.

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Experience our welcoming culture and reach your professional and personal potential!