Administrative Support Analyst

At Leidos we deliver innovative solutions through the efforts of our diverse talented people who are dedicated to our customers success. We empower our teams contribute to our communities and operate sustainably. Everything we do is built on a commitment to do what is right for our customers our people and our community. Our Mission Vision and Values guide the way we do business.

If this sounds like an environment where you can thrive keep reading!

We are seeking an experienced professional Administrative Support Analyst to support a DoW organization. A successful candidate needs to be a high-energy well-organized detail-oriented forward-thinking analyst and planner with executive-level experience familiarity with DoW CIO Resources & Analysis (RA) and a Chief Staff role and the ability to function independently and as part of a team. Primary responsibilities include but are not limited to the following:

Primary Responsibilities:

Manage multiple projects simultaneously effectively and efficiently.

Serve as POC for stakeholder requests and other communications regarding projects and taskers.

Support the correspondence management process to include all aspects of mail operations and electronic workflow tools (e.g. Correspondence and Task Management System (CATMS)).

Draft plans reports presentations directives correspondence and other documents.

Provide communication support in the areas of web management blog SharePoint collaboration services

facsimile transmissions and other types of document-sharing systems as well as maintaining organizational charts and directories; familiarity with Defense Collaboration Services (DCS) and OSD voice and video conferencing equipment is required.

Support the requisition purchase storage and insurance of office supplies; manage administrative property; safeguard and secure classified materials and information; maintain and execute security plans; and monitor all aspects of the security program.

Support the management of forms and related guidelines which include printing publication procurement physical and electronic distribution and maintenance of stock levels.

Recommend and support the implementation of information management methods.

Evaluate recommend provide and facilitate administrative business and office management support tools methods and processes and perform implementation facilitation and training activities associated with change management execution.

Support the development and installation of physical and electronic filing systems as well as maintain transfer and dispose of records.

Support the planning scheduling and facilitation of on-site training requirements as well as processing training requests for all off-site training.

Support the preparation of reviews briefings (including preparing and revising briefing slides) and

presentations to senior department leadership and interdepartmental committees as well as other government and non-government officials.

Provide quick reaction support to include associated papers briefings and slides.

Provide travel and transportation support and related services in the areas of planning and scheduling foreign and domestic travel itineraries booking reservations obtaining tickets and arranging for government or commercial transportation using the Defense Travel System (DTS). When necessary for foreign travel transmit country clearances using the DoD Foreign Clearance Guide and Aircraft and Personnel Automated Clearance System (APACS).

Support senior executive and directorate-level calendar management and ensure that background/read-ahead materials are prepared in support of upcoming meetings and activities. Such assistance will also include providing routine security and administrative support such as access control to DoD CIO classified spaces greeting office visitors according to priority.

Support the preparation of executive correspondence to include creating official documents proofreading executive correspondence publications and memoranda (for conformance clarity duplication or conflict) electronic and hard copy data storage and monitoring printing and tracking taskers.

Coordinate secure video teleconference (VTC) meetings.

Required Skills:

Proficient with Correspondence and Task Management System (CATMS) or similar tool.

Solid knowledge of MS Office suite especially with Excel Word PowerPoint and Outlook.

Solid experience with Agility with task management coordination and execution.

Must be operationally oriented and able to multitask/prioritize work in a high-volume environment.

Team player with a positive and professional demeanor strong customer service awareness and excellent organizational skills.

Excellent analytical and follow-up skills.

Ability to multitask and execute directives effectively and with little supervision.

Exceptional communications staffing and decision-making skills.

Ability to share information and guide activities productively.

Superior presentation skills.

Experience with interacting with Government officials and senior military personnel.

Exceptional writing and verbal communication skills.

Confident and self-motivated with a positive can-do attitude.

Basic Qualifications:

Requires a BS degree and over 10 years of prior relevant experience. Additional years of experience may be substituted in lieu of degree.

10 years of relevant DoW operations and business experience.

Active DoW Top Secret-SCI clearance candidates without the clearance will not be considered.

PMP certification is desired.

Proficient with Correspondence and Task Management System (CATMS).

Solid knowledge of MS Office suite especially with Excel Word PowerPoint and Outlook.

Excellent communication skills verbal and written.

Ability to work effectively both independently and within a team environment.

Highly reliable and dependable.

Experience managing projects of large size and complexity.

If youre looking for comfort keep scrolling. At Leidos we outthink outbuild and outpace the status quo because the mission demands it. Were not hiring followers. Were recruiting the ones who disrupt provoke and refuse to fail. Step 10 is ancient history. Were already at step 30 and moving faster than anyone else dares.

Original Posting:

Pay Range:

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job education experience knowledge skills and abilities as well as internal equity alignment with market data applicable bargaining agreement (if any) or other law.