Academic Affairs Specialist

ACADEMIC AFFAIRS SPECIALIST

This oncampus position plays a key role in advancing the work of the Office of the Provost by coordinating programs and committees that shape academic and institutional priorities. The role contributes to the effectiveness of academic governance and strategic initiatives by facilitating essential processes developing and managing communications organizing and participating in meetings and maintaining accurate and accessible records that support addition this position partners with the Faculty Affairs Specialist to ensure the accurate administration of faculty additional pay and related financial activities.

This position reports to the Associate Provost for Graduate and Professional Studies and collaborates with the other Associate Provosts as well as others in the Office of the Provost. This position has no direct supervisory responsibilities.

Responsibilities:

• Independently manage and execute administrative functions supporting select processes and committees overseen by the Associate Provosts. Responsibilities include proactively maintaining websites and project sites; independently administering processes and databases; facilitating college-wide assessment accreditation program review and non-degree registration workflows; monitoring and tracking motions and proposals; preparing internal and external reports; and autonomously scheduling organizing and documenting meetings.
• Manage communications exercising professional judgment with faculty staff students and internal and external stakeholders ensuring timely accurate and appropriately messaged information is shared without requiring close supervision.
• Manage events and programs to include speaker engagements meetings seminars workshops conferences and special events from planning through execution.
• Collaborate with the relevant budget liaison and support theprocessing offinancial transactions ensuring accuracy and adherence to college policies.
• Coordinate and execute benchmarking and data collection.
• Partner in report development by collecting key data drafting analysis and managing timelines.
• Collaborate with other Office of Provost team members as needed which may include managing event support (e.g. CommencementGraduate HoodingWhalen Academic Symposium Oracle Society and Phi Kappa Phi) maintaining websites or social media and directing student employees to ensure completion of administrative tasks.
• Participate in special projects and performadditionalduties as assigned demonstrating adaptability sound judgment and initiative in addressing evolving departmental needs.
• Develop anddemonstratemulticulturalawareness and contribute to cultivating an inclusivediverseand respectful College community. Demonstrate civil and inclusive behavior wheninteracting with staff facultystudentsand visitors to the College. Promote a flexiblecollaborativeand inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

Qualifications:

Bachelors degree and a minimum oftwoyearsof professional office experienceor the equivalent combination of education and experience; demonstrated ability to work independently exercise sound judgment and manage responsibilities with a high level of autonomy; strong interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment;excellent project management and organizational skills including the ability to prioritize tasks meet deadlines and manage multiple projects simultaneously;proficiencywithword processing spreadsheetand database software applications;ability and willingness to learn new academic or administrative technologies; ability to multi-task and handle sensitive and confidential information with discretion; exceptional attention to detail and accuracy are withinformationlearning managementorcustomer relationship management systemsin a college or university settingis preferred.

Application Instructions:

Interested applicants must apply online and attach a resume cover letter and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at or

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Rate: $62353.20 - $65000

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits including:

Healthcare including vision and dental

Generous Paid Time Off Policies

403B Retirement Savings Plan with Matching Employer Contribution

EAP

Flexible Work Plans

Educational Benefits

Career-Enhancing Trainings

For an overview of our benefit offerings please visit an effort to promote campus safety and the security of College resources Ithaca College will consistent with the requirements of the law and prudent practices conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.