Administrative Assistant, Level 2 (26433)

ADMINISTRATIVE ASSISTANT LVL 2

ABOUT US:

Laredo Technical Services Inc. provides staffing services to federal Government agencies all over the world. LTSi connects the right opportunities to the right people. With our experience in placing our Team Members throughout the United States and overseas we excel at providing experienced professional personnel for a wide range of Professional and Office Administration as well as Medical Services. Our goal is to provide the highest quality professionals in the industry.
LTSis culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are an employee-driven company. We strive for excellence every day which is what sets us apart from all the other government contractors.
As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative project management and medical staffing support services we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP) and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE: Administrative Assistant Lvl 2

GOVERNMENT AGENCY & LOCATION:

Walter Reed National Military Medical Center
Bethesda Maryland

POSITION TIMING: Immediate hire upon completion of all background and security investigations.

SUMMARY: Duties comprise of providing advice assistance and occasional oversight on department supply DMLSS system and budgeting matters. Serves as an Administrative Assistant in the Department of Logistics at Walter Reed with responsibility for the daily administration of the Defense Medical Logistics Standard Support (DMLSS) system and work involving manual or automated supply and logistics systems and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The responsibilities include but are not limited to:

• Work is a combination of sedentary duties as well as light to moderate physical effort. Requirements include walking standing reaching bending and moving items.

• May require lifting and carrying weight over 45 pounds. Works periodically on hard surfaces. Work is performed indoors in an environment involving everyday risks or discomforts which require normal safety precautions. The area is adequately lighted heated and ventilated

• Shall use the Defense Medical Logistics Standard Support System (DMLSS) for basic routine ordering and issue procedures.

• Provides advice assistance analysis and information to assigned area/s. Independently performs a wide range of analytical duties serving as the focal point for the processing of customer requirements examining a variety of documents records and various reports to ensure compliance with policies operating procedures and revised regulations.

• Reviews execution reports for accuracy and propriety submitting review to supervisor for further action. Analyzes and reconciles general and subsidiary cost account ledgers.

• Reviews and analyzes data related to annual budget submissions and reimbursable funding actions assuring obligations and expenditures occur in a timely manner and in accordance with commands programmed budget.

• Participates in decision-making sessions and advises on regulatory requirements financial policies and data interpretation.

• Originates documentation and correspondence in accordance with Department of Defense (DoD) military service Command and other standards. Documents may include cost analysis feasibility studies process flow charts functional descriptions intradepartmental memorandums and various official communications.

• Performs in-depth analysis of manual processes to determine what is required to resolve problems and/or to recommend changes or enhancements. This entails assisting with the development management and administration of policies procedures and techniques governing various existing automated supply/logistics support systems and any subsequent upgrades replacements or additional supply/logistics support systems.

• Performs systems and process analysis and designs methods techniques forms and/or reports for the development improvement and maintenance of the overall Supply/logistics processes and systems as related to the mission. Represents the Logistics Department by assisting with and making recommendations to streamline supply/logistics procedures and techniques and providing technical guidance.

• Government Purchase Card Program. - Provides advice guidance and instructions to users. Ensures Defense Medical Logistics Standard Support (DMLSS) and US Bank data is reconciled each month. Ensures other data required by the systems is correctly recorded; explores new approaches in making the systems responsive to new interfaces with current financial accounting automated systems.

• Analyzes regulations and policies to promote efficient and effective use of command resources determines need for and recommends System Change Requests to the DMLSS SA when necessary. Advises management of system problems and recommends solutions. Determines the need for training of employees in the use of DMLSS as it relates to the Purchase Card and ensures that it is scheduled and provided.

• Schedules and provides on-the-job training classes for Cardholders and Billing Officials coordinators on all phases of Purchase Card financial reconciliation to ensure that cardholder transactions are correctly posted. Establishes and maintains user access documents for new and existing users.

• Plans and coordinates with all customers those changes related to cardholder and BO accounts and other data. Develops and issues local instructions as necessary regarding the Purchase Card and reconciling accounts each month. (Approx. 15%).

• Quality Control: Ensures quality performance of all services provided. Strives to ensure that services provided comply with the quality standards associated with the specific services performed. These standards are identified in statements of work job orders standard operating procedures and various instructions notices and manuals relative to the functions performed by the employees.

• Make recommendations to management and supervisors on inventory control systems to improve the quality of services provided through the MTF supply program.

EXPERIENCE:A minimum of six months experience is required in the supply or warehouse setting. Current DMLSS administrative experience to meet current requirements of the role.

QUALIFICATIONS:

Knowledge of regulations and fiscal practices regulating the Defense Business Operating Fund (DBOF). Federal Appropriation Regulations and Financial Management Systems (FMS) including an in-depth knowledge of procedures and practices in order to administer financial oversight of duplicate cargo shipments and make recommendations to operating officials.

Knowledge of standard financial management and analytical methods techniques and practices in order to assess and advise on the financial status of assigned cases.

Knowledge and application of accounting and budgeting principles and procedures as well as automated data processing (ADP) techniques and procedures both directly and indirectly related to the financial management (FM) system as it relates to accounting and budget processing.

Knowledge of multiple administrative support regulations practices and procedures to include procurement sales purchases order to assess budget data and advise management.

Ability to analyze difficult accounting and budget functions in order to ensure compliance and increase productivity.

Extensive knowledge of supply management principals theories and concepts to perform a variety of routine studies and investigations regarding logistical support issues (i.e. acquisition distributions etc.) and to conduct comparative studies aimed at determining the effectiveness of a wide range of management processes management information systems and the applicability of higher directives to the MTF.

Knowledge of purchase and procurement regulations and procedures. Extensive skill in applying fact finding analytical and problem solving methods and techniques to evaluate information concerning the management process draw conclusions and recommend appropriate actions to management on logistics supply systems and programs (e.g. advising on the merits of a proposed logistical system design change).

Skill in written and oral communications sufficient to prepare and present findings and recommend solutions including the preparation and presentation of graphs charts process flow diagrams and final reports.

In-depth knowledge of numerous management information systems application principals and practices e.g. data bases graphics spreadsheets and word processors and their subsequent updates and/or replacements.

Ability to apply knowledge and skills to existing or future manual or automated supply/logistics systems. Extensive knowledge of computer systems hardware and software functionality for past present and future systems.

Knowledge of Bureau of Medicine (BUMED) and Surgery command and installation procedures and standards as they relate to limitations in design coordination requirements and documentation.

Knowledge of the logistical systems work processes work rules design and procedures in order to recommend changes to improve streamline or simplify processes and systems.

Knowledge of prevailing practices in public and private sector supply/logistics automation and support systems to assist on: alternative approaches to systems development e.g. bar-coding systems optical filing systems radio frequency technology value added networks and/or problem solving.

Skill in applying qualitative quantitative and evaluative methods and techniques for the assessment and improvement of the MTF logistics system programs and financial business processes. Ability to evaluate and analyze logistical issues to determine effects and benefits of changes to program requirements.

Knowledge with use of the Defense Medical Logistics Standard Support (DMLSS) system. Specifically Customer Area Inventory Management and Inventory Management modules.

BENEFITS:

Competitive salary based on experience and technical qualifications
Health Dental and Vision insurance
401(k) Retirement Plan
Vacation
Sick Leave
Disability & Life Insurance
11 Paid Federal Holidays including:
New Years Day
Martin Luther King Jr. Day
Presidents Birthday
Memorial Day
Juneteenth

Independence Day

Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day

Laredo Technical Services Inc. (LTSi) is an Equal Opportunity/Affirmative Action Employer. We make employment decisions based on merit and qualifications ensuring equal opportunity for all applicants and employees. We do not discriminate on the basis of race color religion sex national origin age disability or any other characteristic protected by applicable law.

LTSi is committed to ensuring an accessible online application process for all individuals including those with disabilities. We offer alternative application methods for candidates who are unable to complete the online application due to a disability or other need for accommodation. LTSi complies with the Americans with Disabilities Act (ADA) Section 503 of the Rehabilitation Act of 1973 the Vietnam-Era Veterans Readjustment Assistance Act of 1974 and other relevant state and local laws. If you need assistance with an application due to a disability please contact