AP Specialist

About AlphaSense:

The worlds most sophisticated companies rely on AlphaSense to remove uncertainty from decision-making. With market intelligence and search built on proven AI AlphaSense delivers insights that matter from content you can trust. Our universe of public and private content includes equity research company filings event transcripts expert calls news trade journals and clients own research content.

The acquisition of Tegus by AlphaSense in 2024 advances our shared mission to empower professionals to make smarter decisions through AI-driven market intelligence. Together AlphaSense and Tegus will accelerate growth innovation and content expansion with complementary product and content capabilities that enable users to unearth even more comprehensive insights from thousands of content sets. Our platform is trusted by over 6000 enterprise customers including a majority of the S&P 500. Founded in 2011 AlphaSense is headquartered in New York City with more than 2000 employees across the globe and offices in the U.S. U.K. Finland India Singapore Canada and Ireland. Come join us!

About the Team:

The AlphaSense Finance team is responsible for efficiently driving the creation of enterprise value by supporting capital allocation decisions across the business. We exist to help the company make intelligent data-driven decisions through financial analysis scenario modeling tracking interpreting and disseminating key performance indicators and by serving as a critical thought partner to senior leadership.

About the Role:

We are seeking an Accounts Payable Specialist to join our accounting team. The ideal candidate will demonstrate strong time management skills exceptional attention to detail and the ability to communicate effectively and professionally with vendors and internal stakeholders.

This role is responsible for processing invoices managing vendor payments and supporting month-end close activities using a modern AP tech stack including NetSuite Ramp and Navan. The Accounts Payable Specialist will play a key role in maintaining accurate financial records ensuring compliance with company policies and fostering positive relationships with vendors and internal stakeholders.

Who You Are:

• 2-3 years of relevant experience with accounts payable corporate credit card transactions and employee expense reimbursements at a large company with multiple entities.
• Strong interpersonal skills and the ability to communicate effectively with both internal and external stakeholders.
• Exceptional attention to detail and accuracy.
• Professional demeanor and strong work ethic.
• Ability to work independently and collaboratively in a team environment.
• Proven time management skills demonstrates the ability to prioritize tasks and meet deadlines.
• Experience with invoice and expense management software Ramp preferred.
• Experience with ERP systems NetSuite preferred.
• Proficiency with Microsoft Excel.

What Youll Do:

• Manage assigned email inboxes resolving requests and responding to vendor and internal stakeholder inquiries within 2 business days.
• Process invoices in a timely manner including matching invoices to purchase orders and ensuring appropriate coding to the General Ledger.
• Treat expenses in accordance with the companys Prepaid Asset and Fixed Asset policies if applicable.
• Review corporate credit card transactions and employee expense reimbursements ensuring adherence to all policy requirements and proper coding to the General Ledger.
• Onboard new vendors by collecting documentation verbally verifying banking information and reviewing tax requirements.
• Communicate with approvers and cardholders across departments to maintain timely collection of receipts expense details and approvals.
• Support the month-end close process by preparing detailed vendor expense analyses and accrual schedules.
• Reconcile accounts payable across multiple entities ensuring alignment with vendor statements and resolving discrepancies.
• Assist with administration of the corporate travel program including enforcing travel policy and providing support to employees when booking travel as needed.
• Compile support for external audits and tax filings.
• Perform other related duties as assigned.

AlphaSense is an equal-opportunity employer. We are committed to a work environment that supports inspires and respects all individuals. All employees share in the responsibility for fulfilling AlphaSenses commitment to equal employment opportunity. AlphaSense does not discriminate against any employee or applicant on the basis of race color sex (including pregnancy) national origin age religion marital status sexual orientation gender identity gender expression military or veteran status disability or any other non-merit factor. This policy applies to every aspect of employment at AlphaSense including recruitment hiring training advancement and termination.

In addition it is the policy of AlphaSense to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws regulations and ordinances where a particular employee works.

Recruiting Scams and Fraud

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