Administrative Assistant Meteorology and Atmospheric Science
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 34800 - 50500
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Administrative Support Assistant (Support) provides advanced administrative and operational support for the units part-time personnel functions. This position independently coordinates part-time hiring timekeeping onboarding and separations as well as serves as department initiator in a centralized financial model. The role serves as a primary administrative resource for faculty and leadership ensuring accuracy compliance and continuity of administrative support for the unit. To apply please submit a resume and cover letter online.
Responsibilities include but are not limited to:
Independently plan organize and coordinate administrative processes related to hiring part-time and student employees including onboarding and separations.
Act as unit timekeeper and monitor payroll-related data for accuracy; identify issues and coordinate resolution with faculty and central offices
Administer undergraduate research and training programs (e.g. NSF REU Road Scholars and grant workshops) including participant onboarding stipend coordination documentation and compliance tracking
Serve as the administrative contact for department property inventory facilities and package distribution for tracking and problem resolution
Interpret and apply University college and unit policies; advise faculty and students on procedures and escalate complex issues as appropriate
Act as unit initiator and pay and reconcile monthly recurring bills for department and research activities (cable electricity at remote research locations etc.). Act as initiator for departmental purchases (furniture equipment to upgrade labs weather center etc.)
Manage and post to department social media accounts.
Assist with supporting and coordinating department events as needed
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $34800.00 - $50500.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Junior IC
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
