Litigation Administrative Assistant

Nelson Mullins an AmLaw 60 Firm is seeking an experienced Litigation Administrative Assistant to support our National Civil Litigation Team in the West Palm Beach office. This is an excellent opportunity for a detailoriented proactive professional who thrives in a fastpaced environment and is committed to delivering exceptional service to attorneys and clients.

In this role you will provide comprehensive administrative and clerical support to a fast-paced litigation practice working closely with attorneys and team members to ensure efficient case management and seamless coordination of all litigation activities. You will be responsible for drafting formatting and proofreading a wide range of legal documents including court filings discovery requests and responses contracts and correspondence while maintaining accurate and well-organized electronic and paper files in NetDocuments. The position requires managing electronic filings in Florida state and federal courts through systems such as the Florida ePortal and CM/ECF ensuring strict compliance with applicable rules procedures and judicial preferences. You will monitor court dockets and notices track and coordinate deadlines using the firms docketing system and assist with all phases of case preparation including hearings mediations depositions and trials by assembling binders exhibits and witness materials. Additional responsibilities include handling discovery materials processing incoming and outgoing correspondence and supporting document production and docketing requests. You will serve as a professional point of contact for clients courts vendors and internal teams while also coordinating schedules maintaining attorney calendars and arranging meetings mediations hearings and depositions. The role also supports key administrative functions such as billing time entry expense processing conflict checks opening new matters with engagement documentation and closing matters in accordance with firm guidelines. This is an in-office position requiring regular on-site presence.

The ideal candidate will have a minimum of three years of experience supporting attorneys in civil litigation matters in both federal and Florida state courts with demonstrated proficiency in preparing formatting and proofreading litigation documents and managing electronic court filings. This role requires a strong ability to organize and track discovery materials manage high-volume document workflows and review court filings while accurately processing docketing requests and deadlines. The successful candidate will possess excellent written and verbal communication skills along with a high level of professionalism when interacting with attorneys clients courts and internal teams. Strong organizational analytical and multitasking abilities are essential as is the capacity to manage competing priorities in a fast-paced deadline-driven environment. Proficiency in Microsoft Word Excel and PowerPoint is required along with familiarity with legal billing guidelines and client invoicing processes. This position is well suited for a highly organized and detail-oriented professional who thrives under pressure works collaboratively anticipates needs takes initiative and is committed to delivering exceptional client service.

With more than 1000 attorneys policy advisors e-discovery professionals and other business professionals across offices in California Colorado the District of Columbia Florida Georgia Illinois Maryland Massachusetts New York Pennsylvania Tennessee Texas West Virginia and throughout North Carolina and South Carolina Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.