Department Assistant

Autolivs primary goal is to Save More Lives. Our products never get a second chance. This is why we can never compromise on quality. We are working to increase vehicle safety by developing seatbelts airbags and steering wheels and you can be part of our team as Department Assistant.

The Management Team Assistant provides advanced administrative organizational and operational support to Management Team. The role ensures the smooth functioning of the Management Office by coordinating highlevel activities safeguarding confidentiality preparing executivelevel documentation and enabling effective decisionmaking across the leadership team.

If you think youll like to manage the following responsibilities at higher standards:

• Manage complex calendars for multiple managers including crossfunctional meetings leadership engagements and executive reviews.

• Prepare structure and distribute agendas minutes and followups for management meetings.

• Coordinate highlevel presentations briefings and business documents with excellent accuracy and formatting.

• Ensure all leadership meetings and events run smoothly (room setup logistics materials access).

• Track action items issued during steering meetings and follow-up with stakeholders to ensure timely closure.

• Forecast and follow-up General Administration budget

• Act as a communication bridge between the Management Team and internal/external stakeholders.

• Handle sensitive information with high professionalism discretion and confidentiality.

• Draft professional correspondence on behalf of Plant Manager (emails memos notifications).

• Support travel planning for the management team including itineraries bookings and expense reconciliation

and if you have/are:

• Bachelors degree preferred (Business Administration Communication HR or similar).

• 3 years of experience in an administrative or executive assistant is an advantage

• Experience supporting management or leadership teams is a strong advantage.

• High proficiency in Microsoft 365 especially Outlook Excel PowerPoint Teams and SharePoint.

• English advanced both verbal and written

• Strong document creation formatting and presentation skills for executive-level quality.

• Experience with ERP systems (e.g. SAP/Oracle) is an advantage.

• Ability to consolidate data and prepare reports or dashboards.

• Exceptional communication and relationship-building skills.

• Business understanding and organizational awareness.

• Discretion integrity and a high level of confidentiality.

• Excellent prioritization and timemanagement abilities.

• Proactive mindset with the ability to anticipate needs.

  Then we will be more than glad to chat with you about your experience and your career goals.

Our international work environment can offer you challenging and rewarding opportunities. We are committed to develop peoples skills knowledge and creative potential. Our training and development programs emphasize technical competency leadership development and business management skill. More lives saved more life lived!