Administrative Assistant

About Asiacruit

At Asiacruit we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart strategic and people-focused solutions. If you enjoy supporting teams managing office operations and enabling efficient workflows wed love to have you on our team.

Position Overview

The Administrative Assistant will provide day-to-day administrative and clerical support to ensure the smooth operation of the office. This role will assist with scheduling document preparation office supplies management basic bookkeeping support and front-desk duties. The Administrative Assistant will collaborate with multiple teams and act as a point of contact for internal and external stakeholders.

Key Responsibilities

1. Office Administration

• Manage general office operations maintain a tidy workspace and coordinate with building management for facilities needs

• Order and track office supplies and equipment; maintain inventory records and reconcile invoices

• Coordinate mail courier services and office deliveries

2. Reception and Front-Desk Support

• Greet visitors manage reception area and handle incoming calls and inquiries professionally

• Schedule and prepare meeting rooms including arranging refreshments and AV setup as needed

3. Calendar and Travel Coordination

• Assist with calendar management for team members schedule appointments and coordinate internal meetings

• Support travel arrangements including booking transportation and accommodations and preparing travel itineraries

4. Document and Records Management

• Prepare format and proofread documents presentations and correspondence

• Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information

5. Basic Financial and Administrative Support

• Assist with expense report preparation invoice processing and basic bookkeeping tasks as directed

• Support purchasing processes and vendor communications

6. Team Collaboration and Event Support

• Collaborate with HR and other departments to support onboarding office events and internal communications

• Provide ad-hoc administrative support for projects and management requests

Qualifications & Job Requirements

Education & Background

• Bachelors degree or above is preferred; fresh graduates are welcome and extensive work experience is not required

• Possess basic professional knowledge

Experience & Industry Awareness

• Previous administrative clerical or office support experience is a plus

• Knowledge of the new energy industry is an advantage or willingness to actively learn and quickly familiarize oneself with the industry

Personal & Professional Attributes

• Good professional image and temperament

• Fluent communication and expression skills

• Strong affinity and customer service awareness as the role involves direct interaction with customers and visitors

• Serious responsible and proactive work attitude

• Good teamwork cooperation learning ability and adaptability

• Able to quickly adjust to job requirements

Skills

• Strong organizational skills attention to detail and ability to manage multiple priorities

• Proficient in Microsoft Office (Word Excel PowerPoint) and comfortable learning new office software

• Good verbal and written communication skills in English; proficiency in local languages is a plus

Work Details

• Work Location: Salomague Norte Bugallon Pangasinan

• Work Schedule: 8:00 AM 5:00 PM Monday to Friday

• Company Equipment: Provided

Why Join Asiacruit

• Opportunity to contribute to a growing organization and support diverse teams across functions

• Collaborative work environment with opportunities for skill development and career growth

• Competitive compensation and benefits aligned with experience

How to Apply

To apply please visit or send your resume to with the subject line:
Administrative Assistant Your Name